4-5 years of executive-level administrative experience
Experience as an Executive Assistant in a corporate setting is a plus
Advanced proficiency in MS Word, Excel, PowerPoint, Outlook, and Concur
2-3 years of experience in preparing and analyzing financial reports
Excellent written and verbal communication skills
Proven ability to meet deadlines and work collaboratively
Responsibilities
Assist the VP with administrative tasks, including managing calendars and communications
Coordinate travel arrangements and schedules for the VP
Prepare and manage expense reports and invoices
Draft correspondence, reports, and meeting minutes
Schedule and organize internal and external meetings and events
Prepare materials for executive presentations and communications
Oversee office management and support functions
Benefits
Industry-leading benefits package including health, dental, and wellness
Pension plan with automatic company contributions and matching options
Opportunities for training and career development
Potential for career growth within a global organization
Full Job Description
Line of Business: Service & Support
The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations. This position is generally varied, including complex administrative duties, and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.
What You'll Be Doing
Administrative assistance to VP, including conference calls, video teleconferences; manage VP's calendars, and electronic phone messages
Coordinate travel schedules and make necessary arrangements
Prepare expense reports, check requests; consolidate and code PCard purchases; code and approve administrative invoices; coordinate accounts payable among various locations
Prepare correspondence including memos, letters, reports, statistical summaries and minutes
Coordinate and schedule internal/external meetings, videoconferencing, boardroom bookings and other related requirements including organization of events
Prepare information for various executive level presentations and communications
Office management, including overseeing receptionist function and phone services
Manage the office building requirements and general functionality
Provide support to all areas of management within the office
Manage and provide backup to Reception on an as-needed basis
Communicate as required with corporate staff functions, regional personnel at all levels and external stakeholders
Perform other duties and special projects as assigned or directed
What Are We Looking For
Post-secondary administrative training
4-5 years previous "executive level" administrative experience
Previous Executive Assistance experience in a corporate setting will be an asset
Advanced knowledge of MS Word, Excel, PowerPoint, Outlook and Concur required
2-3 years of proven experience preparing and analyzing financial reports
Demonstrate excellent written and verbal communication skills to communicate effectively with all levels within the company
A proven track record meeting work deadlines and working collaboratively as part of a team
Ability to effectively respond to questions from all levels within the company and third parties
Work Environment
Primarily office-based position in a professional and collaborative work environment
Regular interaction with employees, leaders, vendors, and external stakeholders
Fast-paced setting requiring strong prioritization, adaptability, and attention to detail
Occasional travel may be required to support business operations and team initiatives
What We Offer
Competitive base salary: $78,070 - $104,077
Industry leading benefits package, including health, dental, and wellness
Pension plan with an automatic company contribution as well as matching contributions and RRSP options, Opportunities for training, development, career growth within a global organization
