JBA International

Exec Assistant/Office Manager/Paralegal

JBA International • $80K — $90K *
Los Angeles, CA 90011In-Person
Legal & Accounting
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 3+ years of experience supporting executives or senior leaders
  • Exceptional organizational skills
  • Outstanding time management abilities
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Proven ability to follow through on tasks
  • Capability to manage multiple priorities in a fast-paced environment

Responsibilities

  • Maintain the executive's calendar and daily schedule
  • Organize priorities, deadlines, and projects
  • Track assignments and remind the executive of important deadlines
  • Coordinate meetings and prepare agendas
  • Draft professional correspondence and emails
  • Act as a point of contact for internal and external communications
  • Handle confidential information with professionalism

Benefits

  • Work in a vibrant location in Beverly Hills, CA
  • Support a diverse range of projects and initiatives
  • Engage with a dynamic executive leadership team
  • Opportunity for professional growth and development
  • Flexible work environment conducive to productivity
Full Job Description
Location: Beverly Hills, CA

Salary: $80K - $90K (more based on experience)

Job Description/Qualifications:

Organization & Time Management
  • Maintain the executive's calendar and daily schedule.
  • Organize priorities, deadlines, and ongoing projects.
  • Keep task lists current and ensure priorities remain organized.
  • Prepare daily and weekly action lists.
  • Maintain organized digital files and documents.

Execution & Follow Through
  • Track assignments and deadlines.
  • Follow up with employees, vendors, and business partners to ensure commitments are completed.
  • Remind the executive of important deadlines and outstanding items.
  • Ensure projects continue moving without constant reminders.
  • Help prevent important tasks from falling through the cracks.

Executive Support
  • Coordinate meetings and appointments.
  • Prepare meeting agendas and organize supporting materials.
  • Take meeting notes and track action items.
  • Draft emails and other professional correspondence.
  • Coordinate travel arrangements when needed.
  • Assist with research and special projects.

Communication
  • Act on behalf of the executive by communicating assignments, requests, and follow up items to employees, clients, vendors, and business partners.
  • Coordinate with team members to ensure requested tasks are completed accurately and on time.
  • Follow up on outstanding requests until they are resolved or completed.
  • Provide regular status updates so the executive always knows where projects stand.
  • Serve as a professional point of contact for internal and external communications.
  • Handle confidential information with professionalism and discretion.

Qualifications
  • Minimum 3 years supporting an executive, business owner, or senior leader.
  • Exceptional organizational skills.
  • Outstanding time management.
  • Excellent written and verbal communication.
  • Strong attention to detail.
  • Excellent follow through.
  • Ability to manage multiple priorities in a fast paced environment.
  • Professional, dependable, and trustworthy.

Preferred Skills
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Teams
  • Microsoft Planner
  • OneDrive
  • RingCentral
  • Filevine experience is a plus but not required.

The Ideal Candidate
  • You are naturally organized and enjoy bringing structure to busy environments.
  • You take ownership of your work, follow through on commitments, and don't need constant reminders to complete tasks.
  • You enjoy keeping projects moving, staying ahead of deadlines, and helping others become more productive.
  • You are dependable, resourceful, and take pride in making sure nothing important is overlooked.

About JBA International

JBA is over 35 year old company leading the way for the future of work, GenAI and digital transformation. Started by two Software Engineers, we have serviced many industries with consulting, workforce, and innovation projects-- Insurance, Banking, Legal, Defense, Entertainment, Tele-Comm and more. We look at every opportunity as a project whether facilitating connections between talent and companies or working with business owners and executives in how to build automation, improve operations, and build out successful teams. We hope you can use our page as a resource for current opportunities we have, as well as reaching out with your thoughts on the industry.
Learn more about JBA International
Industry
Staffing
* Ladders Estimates

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