The Events Manager supports the Logistics & Production team in the delivery of Gartner's must-attend global conference portfolio, for both virtual and in-person programs. This role is responsible for the development, management and execution of various conference elements relating to logistics and production.
Primary Responsibilities:- Oversee operational delivery of all logistics and production elements across in-person and virtual conferences including project management, virtual event platform financial management (forecasting, expense management and reconciliation), staff planning and production scheduling.
- Manage conference budgets with direct responsibility for all costs associated with logistics and production delivery; produce accurate monthly forecasts and manage expenses effectively.
- Support Director on cost negotiations, proposals, contracting and terms and conditions for suppliers.
- Contribute to and sometimes lead projects on the development of best practices and processes, including internal deployment, communication and instruction.
- Attend conferences as the onsite lead for in-person and virtual delivery including managing the production schedule, creation and management of virtual run-of-show, members' primary contact and liaising with agency partners and vendors.
- Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership.
- Be a key member of the global Events Gartner Research Board cross-functional team - build effective relationships with peers in all regions, take and share best practices and continuously raise the level of our event!
- Constantly evaluate the experience, feedback and results then implement changes accordingly. Create detailed post-event analysis reports and event de-briefs for review with manager/operations leads.
Virtual Conferences:- Plan, organize, and execute the production of virtual sessions from scheduling, recording, quality checks to delivery.
- Leading our production partner to successfully deliver all virtual sessions within strict timelines
In-person Conferences:- The Conference Manager will oversee, plan & execute conference logistics and will work closely with the Conference Director.
- Oversee all pieces of the conference planning process. Support flawless delivery and superior attendee experience across the portfolio of conferences.
- Effective project management including development of and leading the team to adhere to timelines templates and best practices.
- Venue management including but not limited to rooms, meeting facilities, F&B, meeting materials, A/V production.
Expected Results:- Achieve operational excellence and execute conferences on time, within budget and with great attention to detail.
- Build and maintain excellent working relationships, both internally and externally
- New processes implemented that will help to improve operational efficiency of the team
Qualifications:- Bachelor's Degree or higher
- 5+ Years Event Management experience
- Proven event operational skills including production schedules, budget management and event staffing
- Project management experience on detailed programs with multiple variables and dependencies
- Proven experience in managing agency and vendor partners
- Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
- Creative, innovative and strategic thinker with a strong attention to detail
- Strong financial management skills
- Motivated team player with desire to learn and grow
- Excellent written/oral communication and presentations skills
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
- Ability to thrive in high pressure situations
Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment, we provide the flexibility and support for you to thrive - working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
Ready to grow your career with Gartner? Join us.
Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 79,000 USD - 109,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.
Job Requisition ID:115417
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