2-4 years of event coordination experience, ideally in tech, advertising, or media.
Proven track record in managing webinars and various event formats.
Strong project management abilities with multitasking skills.
Excellent written and verbal communication skills for team and stakeholder collaboration.
Familiarity with social media for event promotion and content creation.
Experience with webinar platforms such as Zoom and CRM tools like HubSpot or Salesforce is preferred.
Creative problem-solving skills and a proactive working style.
Responsibilities
Plan and manage all aspects of events, working closely with the Events Lead.
Collaborate to scale webinar programming, including planning and promotional strategies.
Oversee sponsorship management including contracts and brand visibility.
Align event goals with broader marketing, sales, and branding objectives through cross-functional collaboration.
Ensure seamless delivery of events by managing guest lists and vendor communications.
Engage audiences by maintaining invitee lists and supporting executive participation.
Develop and execute promotion strategies for event communications.
Benefits
Opportunity to shape high-visibility events at the intersection of media, data, and technology.
Gain exposure to industry leaders and top-tier partners on global stages.
Join a collaborative, dynamic team with growth opportunities.
Full Job Description
What You'll Do
Plan and manage events end-to-end - partner with the Events Lead to manage timelines, budgets, vendors, venues, catering, AV, shipping, travel, onsite staffing, and production details across Samba-hosted events, industry events, and sponsorship activations.
Scale webinar programming - collaborate with Events Lead, marketing insights, demand gen, and partners to grow the number of webinars produced. Manage planning and promotion to flawless production to expand our audience and generate new leads.
Coordinate sponsorships and partnerships - manage contract execution, deliverables, and ensure brand visibility and fulfillment of benefits.
Drive cross-functional alignment - collaborate with Marketing, Sales, Product, and Creative teams to align event and sponsorship goals with business objectives, branding, collateral, and executive participation.
Execute seamless experiences - oversee onsite and online delivery, manage guest lists, RSVPs, registration, customer/partner communications, and act as point-of-contact for vendors, speakers, sponsors, and attendees.
Manage audience engagement - build and maintain invitee lists, ensure accurate outreach and follow-up, and support executive participation in panels, speaking slots, and networking opportunities.
Event Communication and Promotion Strategy - support the creation of event communications and collaborate on promotional strategy for events (in partnership with demand generation and sales teams) to meet registration and attendance goals, and follow ups, leveraging tactics such as email marketing, social media, and paid advertising
Measure and optimize performance - track KPIs including attendance, engagement, meetings, MQLs, influenced and attributed revenue, budget spend, and ROI. Provide post-event reporting, insights, and lead capture to improve future investments.
Who You Are
2-4 years of experience in event coordination, preferably in technology, advertising, or media.
Demonstrated success in supporting all aspects of event marketing across webinars, in-person events, and virtual events.
High energy with an eye for details and a passion for organizing world-class experiences
Strong project management and organizational skills, with the ability to juggle multiple deadlines.
Excellent written communication and collaboration skills - able to work effectively across teams and with senior stakeholders.
Experience with social media platforms (Facebook, Instagram, LinkedIn, X) for content creation and event promotion
Familiarity with webinar production platforms (e.g., Zoom) for scheduling, producing, and recording webinars
Basic understanding of email marketing and CRM tools (familiarity with HubSpot and Salesforce is a plus)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
Experience with AI tools for developing content, ideas, and research (e.g., ChatGPT, Perplexity, Gemini)
Experience working in Canva is a plus
Willingness to travel for major events.
Creative problem-solver with a proactive, hands-on approach.
What We Offer
Opportunity to help shape high-visibility events and sponsorships at the center of the media, data, and technology ecosystem.
Exposure to industry leaders, top-tier partners, and global stages.
A collaborative and fast-moving team environment with room to grow your career.
