Event Management Specialist

Event Management Specialist Canon U.S.A. Inc., headquartered in Melville, NY seeks an Event Management Specialist (Specialist, Event Management). We are seeking a detail-oriented, strategic, and high-energy Event Management Specialist to assist with the strategy, planning, and execution of our corporate meetings and trade show presence. In this role, you will be responsible for creating impactful brand experiences, managing end-to-end event logistics, overseeing budget allocations, and measuring event ROI. The ideal candidate thrives in a fast-paced environment, excels at vendor negotiation, and brings exceptional cross-functional project management skills. This position is full time and offers a hybrid work schedule requiring you to be in the office Monday, Tuesday and Wednesday and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs. Your Impact - Coordinates, supports, and executes various events such as large and small scale corporate meetings, sales kickoffs, tradeshows, VIP experiences and more - Will assist in site selection, contract negotiation with venues/hotels, food and beverage, transportation, room blocks, AV requirements, and on-site logistics - For tradeshows, will work with marketing and product teams on booth design, layout, graphics, shipping, I&D, and staff travel - Will develop, track, and reconcile all event budgets and ensure all projects stay within approved financial parameters - Maintains an updated database of all events/tradeshows on a monthly basis - Administrative functions related to the position including working with legal on contracts, reconciling pcard bililng every month, and using software systems for tasks such as requisitions and expense reports - Performs other tasks as assigned - Travel is required About You: The Skills & Expertise You Bring - Bachelor's degree in a relevant field or equivalent experience required, plus 3 to 5 years of related experience in event planning, hospitality, event operations, marketing Ability to multitask and manage multiple events simultaneously Detail oriented and highly organized Capacity to work non-traditional hours (nights and weekends) and travel to events as required Proficient in Google Workspace a plus We are providing the anticipated salary range for this role: $69,300 - $103,770 annually. Workstyle Description Hybrid - This position is full time and offers a hybrid work schedule requiring you to be in the office three days a week and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs. Posting Tags #PM19 #LI-AV1 #LI-HYBRID