Summary: The Equipment & Shop Manager manages daily shop, yard, fleet maintenance, and equipment-dispatch operations. This position ensures equipment, trucks, tools, and facilities are safe, organized, compliant, and ready to support field operations while anticipating project needs and minimizing downtime

Duties and Responsibilities:

Shop and Dispatch:

• Manage daily shop and yard operations, including personnel, organization, housekeeping, tools, and inventory.
• Dispatch equipment and trucks based on project needs and coordinate moves among job sites, yards, and vendors.
• Prioritize competing requests and communicate equipment assignments or conflicts promptly.
• Coordinate and track rental equipment to avoid unnecessary costs.
• Ensure facilities comply with company safety policies and applicable OSHA and environmental requirements.

Maintenance and Fleet Compliance:

• Oversee preventive maintenance, repairs, and operational readiness of equipment, vehicles, and attachments.
• Schedule repairs and order parts in advance to minimize downtime.
• Create, track, and close B2W work orders with complete service notes, invoices, and cost information.
• Manage inspections, registrations, permits, MVA transactions, accident reporting, and other fleet requirements.
• Use Samsara to monitor equipment locations, utilization, and availability.
• Maintain accurate equipment, maintenance, telematics, and compliance records.

Vendors and Purchasing:

• Coordinate internal and third-party repairs and ensure work is timely, accurate, and cost-effective.
• Maintain relationships with equipment dealers, rental providers, parts suppliers, and service vendors.
• Assist with purchasing and setting up new equipment, attachments, and telematics systems.
• Review invoices, purchase orders, and vendor setup in Viewpoint.

Field and Project Support:

• Respond to equipment requests and resolve issues affecting field productivity.
• Research equipment specifications and coordinate equipment familiarization when needed.
• Visit job sites to assess equipment condition, utilization, safety, and upcoming needs.
• Attend weekly scheduling meetings and review project look-aheads.
• Report to the storage yard at 6:30 a.m. once per week and conduct at least one weekly job-site visit.

Financial and Capital Planning:

• Work with Accounting on equipment costs, fixed assets, expenses, and financial processes.
• Support capital planning by providing equipment condition, utilization, repair history, and cost data.
• Gather vendor quotes, specifications, and lead times and present recommendations to leadership.
• Identify cost-saving opportunities involving repairs, rentals, utilization, and vendor services.

Communication and Supervision:

• Maintain regular communication with the General Superintendent, Superintendents, project teams, shop personnel, and vendors.
• Identify equipment shortages, conflicts, repair delays, and rental needs before they affect production.
• Direct shop personnel, establish priorities, and reinforce expectations for safety, productivity, and equipment care.
• Respond promptly to urgent equipment needs and after-hours emergencies.

Qualifications:

• High school diploma or equivalent required; technical training or related degree preferred.
• Five or more years of relevant equipment, fleet, shop, maintenance, or construction experience preferred.
• Supervisory experience strongly preferred.
• Knowledge of heavy equipment, commercial vehicles, preventive maintenance, and fleet compliance.
• Experience with B2W, Viewpoint, Samsara, JJ Keller, or similar systems preferred.
• Valid driver’s license with an acceptable driving record.
• Strong organizational, communication, prioritization, and problem-solving skills.

Schedule and Work Environment

The regular schedule is generally 7:00 a.m. to 3:30 p.m., but project needs may require earlier starts, extended hours, weekends, and after-hours availability. The position requires regular travel among the shop, yard, vendors, and active job sites and the ability to work around heavy equipment in varying weather conditions.

Reports to: Corporate Shop Manager, servicing the Martins General Superintendent.

Location: Capitol Heights, MD

Compensation: $85,000 to $100,000 annually commensurate with experience

Benefits: Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off