ED STEPS Program Administrator (Program Administrator 3)

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization: Education and Workforce

Agency Contact Name and Information: Morgan Webb morgan.webb@education.ohio.gov

Work Location:
25 South Front Street
Columbus, Ohio, 43215-4104
United States

Compensation: $40.40 - $57.57

Schedule: Permanent - Full Time

Work Hours: Flexible

Classified Indicator: Unclassified

Union: Exempt from union

Primary Job Skill: Program ManagementNext

What You'll Do

Serves as Program Administrator of the ED STEPS unit:

• Provides vision, direction, and alignment of work to the goals and initiatives of the unit and department;

• Assists with review and recommendation of legislation pertaining to unit initiatives;

• Makes policy recommendations related to implementation of statewide initiatives in response to federal and state laws as applicable to work of the unit;

• Implements laws by developing policies, procedures, processes, and guidelines;

• Assures unit procedures are within federal and state regulations;

• Formulates, develops, and drafts rules and guidelines pertaining to office initiatives and policies and documents internal business rules;

• Provides hands-on assistance in daily unit operations;

• Plans, develops, prepares, and conducts presentations to internal and external stakeholder group;

• Identifies and delivers professional development to support continuous growth of staff;

• Works with team members to effectively manage multiple initiatives, ensuring consistent communication, collaboration, implementation, and coordination among team members;

• Provides leadership, direction, and supervision of staff (e.g., approves leave requests, assigns work, monitors work);

• Determines workforce needs and effectively uses team members to achieve unit and department goals efficiently;

• Interviews and recommends job applicants and conducts effective onboarding of new team members;

• Conducts performance evaluations

Provides program direction for the ED STEPS system:

• Serves as Business Owner for ED STEPS, collaborating with IT and cross-functional teams to prioritize development work, manage product backlog, and define requirements;

• Manages, develops, and communicates standards, rules, policies, and procedures regarding ED STEPS system;

• Evaluates ED STEPS implementation and makes necessary changes to continually improve tool development, implementation, and feedback;

• Provides leadership, direction, technical support, and guidance to education agencies and vendors related to ED STEPS system;

• Provides leadership, direction, technical support, and guidance to internal project management processes as needed;

• Provides policy development and direction, technical assistance, consultation, mediation, and review to district personnel (e.g., district, building and/or community school staff members) working with school improvement initiatives (e.g., school improvement infrastructure and collaborative teams);

• Assists with agency-wide coordination of operational responsibilities relative to ED STEPS use and implementation;

• Supports internal staff and school/district staff through the development and dissemination of resources, management tools, guidance documents, and training to build professional capacity around the effective use of the ED STEPS system;

• Researches and stays current on relevant laws and legal rulings related to ED STEPS, One Plan, and school improvement work (e.g., Ohio's ESSA plan) and uses this knowledge to implement continuous improvements to tools, practices, and resources as needed;

• Coordinates stakeholder engagement, including newsletters, office hours, and webinars;

• Represents ED STEPS team in relevant cross agency leaderships and work functions.

Coordinates the ED STEPS, One Plan, One Needs Assessment, and One Funding application activities for Operations.

• Leads and participates in agile ceremonies (backlog grooming, sprint planning, daily stand-ups, sprint reviews, retrospectives) to ensure effective project delivery and continuous improvement;

• Oversees quality assurance, testing, and verifying releases for new features and bug fixes;

• Organizes and facilitates regular meetings with internal and external stakeholders, including Steering Committee sessions, One Funding Application status updates, and agile planning meetings;

• Collects and synthesizes feedback from program offices and end users to inform product enhancements and ensure alignment with organizational goals;

• Coordinates updates across all system components (One Needs Assessment, One Plan, One Funding Application, etc.) in collaboration with IT, Program Offices, and Grants Management, including testing of each component when it launches annually;

• Builds capacity of team members to support One Plan review and approval process, including calibrating around One Plan rubrics;

• Provides technical assistance and coaching to ED STEPS users throughout planning cycle and One Plan review process;

• Serves as the primary leader and organizer of the ED STEPS Steering Committee by providing relevant updates, risks, recommendations, and other pertinent information necessary to ensure efficient ED STEPS operations.

Performs other duties as assigned:

• Interprets and analyzes data to prepare, approve, and review related reports;

• Prepares reports and statistical/quantitative analysis;

• Stays abreast of state, national, and global research and trends;

• Evaluates program success and recommends a corrective course of action based on data;

• Demonstrates current knowledge of applicable law and codes;

• Demonstrates writing skill in drafting, reviewing, and editing correspondence, brochures, newsletters, resource materials, professional development, social media, guidance documents, web content, and other print materials;

• Attends and presents at state and national meetings representing the team and department;

• Completes special projects;

• Facilitates and/or attends meetings;

• Responds to constituent questions or concerns (e.g., parents, schools, superintendents);

• Responds to Federal and State programmatic audit/report requests.

Qualifications:
5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.

-Or completion of undergraduate core program in business administration, management or public administration 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.

-Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.

-Or 1 yr. exp. as Program Administrator 2, 63123.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Program Management