SummarySpire is seeking a Manager, DOT Compliance to work in the Fleet department in St. Louis, Missouri, Kansas City, Missouri, or Birmingham, Alabama. This position is responsible for establishing a companywide U.S. Department of Transportation (DOT) compliance program and ensuring that the company complies with all applicable regulations under the DOT and the Federal Motor Carrier Safety Administration as well as all internal company related policies and procedures. The Manager, DOT Compliance will coordinate all compliance efforts across the organization, including Human Resources, Environmental, Safety, Risk/Insurance, Fleet, and Field Operations, ensuring all compliance related procedures and requirements are in place and completed timely and accurately.
Duties and Responsibilities- Develop, implement, and manage an overall company DOT compliance program and maintain all DOT compliance related policies
- Monitor company-wide compliance with all DOT regulations.
- Drive a company-wide project to identify and understand all requirements, to determine current state, prioritize critical next steps, develop timeline, resources, and budget, implement, and measure, status and success
- Responsible for overseeing and supporting processes across several internal groups within Spire with all applicable regulatory compliance requirements regarding the following:
- Financial responsibility to ensure required levels of insurance coverage are maintained for fleet vehicles
- Driver qualification files, ensuring timely updates and maintenance of required documentation
- Drug and alcohol testing program and records
- Accident reporting, documentation and record retention
- Vehicle inspection, maintenance and applicable documentation
- Hazardous materials shipping documentation
- Driver and operation staff safety and regulatory requirements including but not limited to annual driver performance reviews, safe driving seminars
- Required DOT training including driver orientation, annual refresher training, road tests and HazMat
- Ensure compliance with the company's DOT regulatory requirements and determine functional ownership.
- Prepare for and lead DOT audits and internal compliance reviews
- Oversee the process of preparing and filing including but not limited to IFTA/IRP, MCS-150B, UCR (TK)
- Develop a companywide DOT dashboard to track, and report compliance metrics and provide recommendations for continuous improvement
- Research, understand, and partner with internal departments on implementing new regulations and ensuring compliance requirements are established and met
- Skilled project management, from inception to close, ensuring appropriate scope, resources, budget, timelines, measurements are established, and met successfully
- Lead regularly scheduled cross functional meetings to monitor and ensure compliance companywide
- Present companywide metrics and performance to senior leadership as needed
- Maintain knowledge of changes in federal and state transportation regulations
- Research, review, and recommend systems and tools to maintain compliance
- Support assigned resources including ensuring access to the proper tools and training, providing guidance and input/feedback on performance to department management.
- Special projects as needed
Essential Characteristics- Ability to lead by example in support of the Company's essential characteristics and values: strong ethics and integrity, dedication to a safe work environment, commitment to an inclusive workforce that recognizes and respects individual unique skills and perspectives
- Ability to influence outside of a direct reporting relationship
- Adept at working collaboratively across several groups to meet common goals
- Established and proven project management skills
- Strong interpersonal skills with the proven ability to build and establish rapport with a diverse array of people
- Proficient at working under pressure and ability to meet tight deadlines
- Ability to adapt in a fast-moving and changing culture
- Ability to work independently and manage time effectively to meet individual goals and deadlines
- Ability to work as part of a team and display a positive attitude for this dynamic environment
Supervisory Responsibilities- Indirect management of and delegation to several resources across the organization
Required Education (certifications, licenses)- Bachelor's degree in Human Resources, Business, Transportation, Logistics, or related field required
Required knowledge, skill and abilities- 5+ years progressive professional experience leading and influencing indirect resources and managing programs outside of one's own reporting relationship
- 5+ years of large-scale project management experience in DOT compliance, safety management, Human Resources, or a related role
- Minimum of 10 years of progressive experience
- 3-5 years of experience working with Microsoft Office Suite, including intermediate experience with Excel and PowerPoint
- Extensive knowledge of project management techniques and proven ability to lead cross functional teams / work across functional areas from initiation through close to achieve mutual goals
- Must have strong analytical skills, and experience with summarizing and presenting results
- Excellent communication, leadership, and training skills
- Knowledge of DOT and FMSCA regulations and requirements preferred
- Significant experience conducting and responding to audits and investigations with discretion and professionalism
- Experience with JJ Keller or other regulatory, safety, and compliance vendors preferred
- Prior experience in trucking, fleet, HR, or EHS a plus
Physical demands, environment and schedule- Work is performed in a shared office environment
- Hybrid Working Hours: Typically, 8 hours per day, Monday through Friday, with the option to work remote 2 days per week following onboarding. Additional hours required during peak periods and special projects
- Occasional travel require
Posting RequirementsDisclaimer: The above statements are intended to describe the general nature of the level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Job Req ID: 11814
