Document Controller
Gradiant Corporation
Houston, United States
Posting Start Date: 10/19/26
Date format: mm/dd/yy
Function: Project Management
Role OverviewWe are seeking a highly skilled and experienced Document Controller to join our Operations team to execute Local projects in the US. The ideal candidate will have 8 to 10 years of relevant experience in document control procedures with usage of document management systems, preference for those who have worked in an EPC environment, international project experience.
Responsibilities - To collaborate with project teams, vendors, and stakeholders to ensure timely distribution, retrieval, and archiving of project documents.
- Develop and implement document control procedures compliance with industry standards, and organizational policies.
- Maintain document confidentiality by enforcing access controls, conducting periodic audits, and ensuring overall security of sensitive information.
- Coordinate the transmittal distribution, review, approval, and timely return of project documents.
- Ensure all stakeholders have access to the latest, accurate, and approved project documents.
- Administer and maintain the Electronic Document Management System (EDMS), ensuring data integrity and proper archiving.
- Monitor document workflows to ensure on-time delivery (OTD).
- Provide training and support to internal teams on document control procedures and systems.
- Prepare reports on document control activities to monitor Project Schedule.
- Manage document revision control, ensuring proper handling of obsolete, void, and superseded documents with complete records.
- Ensure all documents comply with internal standards & client requirements.
- Track and monitor project documentation progress to ensure alignment with project schedules.
- Manage EDMS document control software (e.g., ACC Docs.) and administer project-specific document numbering systems.
Requirements - Diploma with relevant work experience
- 8 to 10 years of experience in document control, records management, or a related field, with experience in managing and organizing documents within an organization.
- Proficient with document control procedures.
- Strong verbal and written communication skills
- Proficient with document management systems (EDMS)
