Bachelor's degree preferred in Energy Management, Business, Accounting, or related field, or equivalent experience
8-10 years in division order roles with supervisory experience, particularly in Bakken assets
Subject matter expert in ownership maintenance and distribution compliance
Expert in title and legal document interpretation, interest calculation, and suspense management
Proficient in Enertia or similar land and revenue systems
Knowledge of state royalty payment statutes and SOX controls
Advanced Microsoft Excel skills for data analysis and reconciliation
Responsibilities
Supervise and prioritize work for a team of Division Order Analysts to meet company goals
Provide performance feedback, establish goals, and mentor team members
Conduct monthly audits of division of interest work for accuracy and compliance
Analyze legal documents to determine ownership and lease burden relationships
Research ownership through probate and heirship records, collaborating with Land staff
Calculate and validate royalty and working interest decimals
Oversee maintenance of division of interest records in Enertia
Review and approve title transfers and ensure timely processing of ownership changes
Ensure timely royalty payments and manage suspended funds
Perform quarterly audits of suspense funds and support internal audits
Establish standards for ownership data accuracy and maintenance
Collaborate with other departments to resolve ownership and payment issues
Identify and implement process improvements to enhance efficiency
Benefits
Hybrid work schedule with remote options on Mondays and Fridays
Opportunity for professional development and mentorship
Engagement in special projects and additional assignments
Supportive team environment with strong interdepartmental collaboration
Potential for career advancement within the company
Full Job Description
The Division Order Supervisor role resides in the Land Department / Division Order job family within the Asset management job family group. This is a working supervisor role. The Supervisor leads a team of Division Order Analysts who set up and maintain record ownership for operated and TIK properties in accordance with company policies and legal requirements and may also manage a geographic area directly. The role reviews title, title opinions, agreements, and curative to create ownership decks, and provides leadership, guidance, and technical support to the team. The role reports to the Division Order Manager and is in downtown Houston, Texas. A hybrid work schedule with remote work on Mondays and Fridays as an option. Level and salary commensurate with experience.
Essential Job Functions
Supervise a team of Division Order Analysts, assigning and prioritizing work to meet company goals, deadlines, and statutory payment requirements.
Provide ongoing performance feedback, establish goals, conduct performance reviews, and coach and mentor team members to support development and best practices.
Perform monthly audits of division of interest work to ensure accuracy, completeness, and compliance.
Analyze title opinions, land contracts, operating agreements, oil and gas leases, broker reports, curative, conveyances, and other legal and regulatory documents to determine ownership and lease burden relationships.
Research ownership through probate, heirship records, laws of descent and distribution, and succession, and collaborate with Land staff to resolve title requirements.
Calculate and validate royalty interest (RI), overriding royalty interest (ORRI), working interest (WI), and net revenue interest (NRI) decimals, including changes at payout and recompletion.
Oversee the creation, maintenance, and accuracy of division of interest records for revenue and billing for operated and TIK properties in Enertia.
Review and approve transfers of title, mass changes, interest reclassifications, and funds transfers, and ensure timely processing of ownership changes.
Ensure timely royalty payments in accordance with state statutes, including researching and resolving legal suspense items and managing suspended funds through release or escheat.
Perform quarterly audits of suspense funds and SOX controls, manage escheat processing in accordance with state requirements, and support internal and external audits.
Establish and maintain standards for ownership data accuracy, name and address maintenance, and data entry in Enertia.
Partner with Accounting, Land, Legal, and other departments to resolve ownership and payment issues, coordinate revenue distributions and prior-period adjustments, and address inquiries from interest owners and third parties.
Resolve complex or sensitive royalty and payment issues, escalating matters to management as appropriate.
Identify and implement process, system, and policy improvements to increase efficiency, improve data quality, and reduce operational risk.
Provide management with updates on team activities, key issues, and progress, and support special projects and additional assignments as needed.
This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor.
Minimum Qualifications
Bachelor's degree preferred in Energy Management, Business, Accounting or a related field, or equivalent relevant experience
8-10 years in division order roles, including prior supervisory or team lead experience with exposure to working a Bakken asset
Recognized as a subject matter expert in ownership maintenance and distribution compliance.
Expert in title and legal document interpretation, interest calculation, division order setup and maintenance, and suspense management
Expert user of Enertia or a comparable land and revenue system (e.g., Quorum)
Working knowledge of state royalty payment statutes, escheat requirements, and SOX controls
Proficiency in Microsoft Excel, including the ability to analyze, organize, and reconcile complex data.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Qualifications
Demonstrated ability to lead, motivate, coach, and evaluate the performance of a team
Builds strong working relationships with Land, Accounting, Legal, and our owners
