Due to active promotional list, Open to permanent DOHMH employees only. The Bureau of Facilities Planning and Administrative Services provides critical and comprehensive support for our division and agency in the areas of fiscal and contract administration, facilities planning and space management, customer service, Travel Desk services, Materials and Records management and Fleet management. The Bureau develops relevant procurement and fiscal strategies to meet the logistical needs of the Agency so we can function effectively and ensure quality delivery of public health services to all New Yorkers. DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: Proposed Duties - Manage staff that create MWBE and other purchase requests to procure goods and services needed to repair, renovate and upgrade Agency spaces, owned and leased sites. - Monitor major service contracts, working with project managers to coordinate work orders and encumber funding; submit and track actions in financial systems. - Work closely with Budget and Contracts staff to facilitate payments, developing close working relationships with vendor bookkeeping offices. - Work with vendors to facilitate submission of required supporting documents to accompany invoices for payment by Fiscal management. - Meet with vendors, on a regular basis, to work through payment issues and provide status reconciliations. - Work with the Executive Directors of Facility Planning and Budget to map out project portfolio for a given fiscal year and develop successful monitoring strategies and protocols to lessen accruals and facilitate payments to vendors throughout the fiscal year. PREFERRED SKILLS: - At least 5 years of experience working with facilities trade vendor contracts. - At least 5 years of experience processing invoices. - Strong knowledge of City of New York procurement rules. - Familiarity with City of New York financial systems (Passport, etc.). - Experience working with City of New York capital budget and administration - Experience drafting work orders for facilities trade vendors. - Ability to reconcile contract terms with vendor invoices. - Experience supervising staff. - Experience with budget planning including spending estimates. - Ability to work under pressure to process a high volume of invoices for multimillion-dollar projects. - Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education's website (https://studentaid.gov/pslf/) - Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers. - Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. - Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work. ASSOCIATE STAFF ANALYST - 12627 Qualifications 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or 2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above. 3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in "1" above. 4. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in "1" above. 5.A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in "1" above.