Director Of Program Monitoring And Fiscal Review

Introduction

The State of Connecticut, Office of Early Childhood is seeking applicants from its agency employees to fill the position of Director Of Program Monitoring And Fiscal Review in Hartford, CT.

POSITION DETAILS:

• Monday through Friday.
• Location: Hartford, CT.
• Full Time, 40 hours per week.
• First Shift, 8:00 AM to 4:30 PM.

THE ROLE:

The Director of Program Monitoring and Fiscal Review leads the grants and contracts unit, which is responsible for executing contracts, MOAs, and conducting competitive procurement of services for the Office of Early Childhood. The Director role holds responsibility for a large, complex portfolio of grants and contracts and leads evaluation and fiscal review for contracted entities. This role ensures program effectiveness, regulatory compliance, and responsible stewardship of public resources.

Key responsibilities include:

• Directing the drafting and execution of all grant and contract agreements for the Office of Early Childhood
• Ensuring compliance with all applicable state and federal laws and regulations
• Directing evaluation of grant or contract funded programs to inform funding decisions and ensure appropriate use of resources
• Communicating with the Office of Attorney General regarding grants and contracts execution
• Reviewing and analyzing complex financial records, audits, and reports to identify irregularities or potential fraud
• Using data systems to prepare fiscal and statistical analyses; overseeing the use of CTSource and CORECT to conduct agency business
• Developing policies related to grants and contracts oversight
• Supervising and evaluating staff, including assigning work
• Coordinating with internal and external partners to support program activities

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

• Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE'RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Hayley Newhouse at hayley.newhouse@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for directing program compliance evaluation and fiscal review for all grants and contracts administered by the agency.

EXAMPLES OF DUTIES

• Directs staff and operations of the section including program evaluation and fiscal review of grants and contracts administered by the department;
• Coordinates, plans and manages section activities;
• Formulates program goals and objectives;
• Develops or assists in development of related policy;
• Interprets and administers pertinent laws;
• Evaluates staff;
• Prepares or assists in preparation of section budget;
• Maintains contacts with individuals within and outside of section who might impact program activities;
• Directs compliance and fiscal auditing of ongoing grants and contracts as well as review of new grants and contracts;
• Directs evaluation of grant programs to review effectiveness and determine appropriateness of subsequent funding;
• Leads the recruitment and hiring of staff, including outreach, interview and selection;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • and ability to apply management principles and practices;
  • apply relevant state and federal laws, statutes and regulations;
  • principles and practices of grant and contract administration including program and fiscal evaluation;
• Knowledge of
  • public health programs;
  • social service programs;
  • principles and practices of fiscal management;
• Considerable
  • interpersonal skills;
  • oral and written communication skills;
• Considerable ability to analyze complex financial records, documents and reports for evidence of financial fraud.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of public administration and fiscal administration.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in a supervisory capacity over professional staff.
NOTE:

• Supervisory capacity is defined as scheduling, assigning, overseeing work and establishing performance standards for employees and taking corrective measures to implement those standards.
• For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in business administration, public administration or public health may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Experience supervising a team responsible for grants and contract administration, including contractor performance evaluations.
• Experience managing contracts, including drafting, reviewing, and interpreting contract language.
• Experience navigating and managing the Attorney General review process.
• Experience advising senior leadership on state of Connecticut (CT) procurement standards, RFP, RFA development and requirements.
• Experience with CT state systems such as CORE CT (e-procurement and contract modules) and CTSource.
• Experience developing or implementing policies and processes related to contract oversight, program evaluation, and fiscal management.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to travel.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.