Position Summary

The Director of Procurement & Contracts is a strategic and operational leader responsible for overseeing all sourcing, purchasing, and contract management activities across the hotel portfolio. This role ensures cost-effective procurement, strong vendor partnerships, and compliance with corporate standards while driving efficiencies through e-procurement systems and best-in-class contract practices.

The ideal candidate brings deep experience in hospitality procurement, contract negotiation (including redlining), supplier transitions, and ownership of enterprise-wide vendor relationships.

Key Responsibilities

Procurement Strategy & Operations

Develop and execute procurement strategies aligned with company goals across all properties.

Lead sourcing initiatives to optimize cost, quality, and service levels.

Oversee purchasing policies, procedures, and controls to ensure consistency and compliance.

Analyze spend data and identify cost-saving opportunities across categories (FF&E, OS&E, food & beverage, services, etc.).

E-Procurement Systems

Lead the implementation, optimization, and ongoing management of e-procurement platforms.

Drive adoption and compliance across hotel properties and corporate teams.

Partner with IT and Finance to enhance system functionality, reporting, and integrations.

Train and support end users to ensure efficient utilization of tools and workflows.

Contract Management & Negotiation

Draft, review, and negotiate vendor contracts, including detailed redlining of terms and conditions.

Ensure contracts align with legal, financial, and operational requirements.

Establish and maintain contract templates, standards, and approval workflows.

Mitigate risk through strong contract language and compliance oversight.

Master Vendor Relationship Ownership

Serve as the primary relationship owner for key national and regional vendors.

Negotiate master service agreements (MSAs) and preferred vendor programs.

Monitor vendor performance through KPIs, SLAs, and regular business reviews.

Drive continuous improvement and innovation with strategic suppliers.

Vendor Transitions & Onboarding

Lead vendor onboarding, transitions, and offboarding processes across the portfolio.

Ensure seamless change management with minimal disruption to hotel operations.

Coordinate cross-functional stakeholders during transitions (operations, finance, legal, IT).

Maintain documentation and communication plans for all vendor changes.

Leadership & Cross-Functional Collaboration

Partner closely with hotel operations, accounting, and executive leadership.

Provide guidance and support to property-level leaders on procurement best practices.

Foster a culture of accountability, transparency, and continuous improvement.

Qualifications

Bachelor's degree in Business, Supply Chain, Hospitality Management, or related field (MBA preferred).

8-12+ years of progressive experience in procurement and contract management, preferably within hospitality or multi-unit operations.

Demonstrated experience with e-procurement systems (e.g., E-Pro, BirchStreet, Coupa, Ariba, or similar).

Strong contract negotiation and redlining expertise.

Proven track record managing master vendor agreements and strategic supplier relationships.

Experience leading vendor transitions and change management initiatives.

Strong analytical, financial, and problem-solving skills.

Excellent communication, negotiation, and stakeholder management abilities.

Ability to thrive in a fast-paced, multi-property environment.

Key Competencies

Strategic sourcing & cost optimization

Contract negotiation & risk management

Supplier relationship management

Systems & process optimization

Change management & execution

• Leadership & team development

Work Environment

• Full-time, in-office role based in the Dallas-Fort Worth area
• Occasional travel to hotel properties as needed