Job Summary:
The Director of Housing serves as the senior executive responsible for the overall administration, operation, leadership, and regulatory compliance of the Moapa Housing Authority. The Director exercises independent judgment, decision-making authority, and full accountability for all departmental functions, including federal housing program compliance, fiscal management, personnel supervision, tenant services, procurement, and strategic housing initiatives. This position has a dual reporting structure: for day-to-day administrative operations, personnel supervision, budgeting, purchasing, compliance oversight, and departmental management, the Director reports directly to the Tribal Administrator. For Housing Authority policy matters, Housing Board governance, strategic housing direction, and official Housing Board reporting, the Director reports to and coordinates with the Moapa Housing Board. The Director is fully accountable for ensuring that the Housing Authority operates in full compliance with federal law, including the Native American Housing Assistance and Self-Determination Act (NAHASDA), the Indian Housing Block Grant (IHBG) program, HUD's Office of Native American Programs (HUD-ONAP), federal procurement standards, environmental review requirements, audit standards, and annual reporting obligations. The Director is expected to perform with initiative, independent management ability, regulatory expertise, organizational discipline, and unwavering leadership accountability. Identifying deficiencies without independently developing and implementing corrective measures shall be considered insufficient performance for this position.
Duties:
Executive Leadership and Departmental Administration
- Serve as the executive responsible for the overall administration, direction, and performance of the Moapa Housing Authority, exercising independent judgment and full leadership accountability for departmental operations.
- Direct the day-to-day operations of the Housing Authority, including planning, organizing, staffing, supervising, and evaluating all departmental functions.
- Establish, implement, and maintain departmental policies, procedures, internal controls, and operational standards that ensure efficient, accountable, and audit-ready performance.
- Develop annual departmental goals, work plans, performance benchmarks, corrective action plans, and strategic housing initiatives, and execute them through to completion.
- Function with initiative, independent management ability, and organizational discipline; identifying deficiencies without independently developing and implementing corrective measures shall be considered insufficient performance.
Federal Housing Compliance and Regulatory Oversight
- Ensure full and continuous Housing Authority compliance with the Native American Housing Assistance and Self-Determination Act (NAHASDA), the Indian Housing Block Grant (IHBG) program, and all applicable HUD Office of Native American Programs (HUD-ONAP) requirements.
- Administer and oversee federal procurement standards, environmental review requirements (including NEPA and HUD Part 58 review when applicable), Davis-Bacon and labor standards, and all other federal cross-cutting requirements applicable to Tribal housing programs.
- Prepare, submit, and maintain the Indian Housing Plan (IHP), Annual Performance Report (APR), and all required NAHASDA, IHBG, and HUD-ONAP submissions in accordance with federal deadlines.
- Coordinate and respond to federal monitoring reviews, single audits, financial audits, and program audits, and develop and execute corrective action plans for any findings.
- Maintain current knowledge of federal regulations, agency guidance, program notices, and policy updates affecting Tribal housing, and proactively adjust departmental practices to remain in compliance.
Personnel Supervision and Maintenance Coordination
- Supervise all Housing Authority staff, including assigning duties, evaluating performance, providing direction and training, addressing personnel issues, and recommending hiring, discipline, and termination actions in accordance with Tribal personnel policies.
- Coordinate and oversee housing maintenance operations, work orders, preventive maintenance, unit turnover, emergency repairs, and modernization activities, ensuring quality, timeliness, and cost control.
- Promote a professional, accountable, and service-oriented work culture within the Housing Authority that reflects the values of the Moapa Band of Paiute Indians.
- Provide leadership, mentorship, and clear performance expectations to subordinate staff, fostering professional development and operational reliability.
Tenant Services, Occupancy, and Lease Administration
- Administer all tenant and occupancy functions, including applications, eligibility determinations, waiting list management, unit assignments, recertifications, and lease execution.
- Conduct or oversee unit inspections, including move-in, move-out, annual, and housing quality standards (HQS) inspections, and ensure timely correction of deficiencies.
- Administer rent collection, lease enforcement, delinquency follow-up, and lease compliance in accordance with Housing Authority policies and applicable federal requirements.
- Receive, investigate, and resolve tenant grievances and complaints in a fair, documented, and policy-compliant manner, and refer unresolved matters through the proper grievance process.
- Ensure tenant files, occupancy records, and lease documentation are accurate, complete, current, and audit-ready at all times.
External Coordination with Consultants, Auditors, and Agencies
- Coordinate directly with financial consultants, independent auditors, engineers, architects, contractors, environmental review professionals, and legal counsel as required to support Housing Authority operations and compliance.
- Serve as the principal Housing Authority point of contact with HUD-ONAP, the Bureau of Indian Affairs, USDA Rural Development, and other federal, state, and local agencies and partner organizations.
- Review consultant and contractor work products, deliverables, invoices, and reports for accuracy, regulatory compliance, and consistency with Housing Authority objectives.
- Manage procurement, solicitation, contract award, contract administration, and contractor performance in accordance with federal procurement standards and Tribal procurement policy.
Budget Development and Fiscal Accountability
- Develop, recommend, and administer the annual Housing Authority budget, including IHBG and other federal grant budgets, program income, and any Tribally-funded housing allocations.
- Monitor grant expenditures, drawdowns, obligations, and available balances; track invoices, purchase orders, and encumbrances; and ensure expenditures are allowable, allocable, reasonable, and properly supported.
- Maintain strong internal controls over financial transactions, procurement, cash handling, and fixed assets, and ensure full segregation of duties consistent with federal requirements.
- Coordinate with the Tribal Finance Department and financial consultants to ensure accurate accounting, timely financial reporting, and proper closeout of grants and contracts.
- Take full fiscal accountability for the Housing Authority, including responsibility for identifying budget variances, cost overruns, and fiscal risks and implementing corrective measures.
Reporting to the Housing Board, Tribal Administrator, and Tribal Council
- Prepare and present regular operational, financial, compliance, and program performance reports to the Moapa Housing Board on a schedule established by the Board.
- Provide regular administrative, operational, and personnel reports to the Tribal Administrator and respond to inquiries, directives, and assignments from the Tribal Administrator.
- Prepare written and oral reports, briefings, presentations, and recommendations to the Tribal Council when requested or when Housing Authority matters require Council attention or action.
- Ensure all reporting is accurate, timely, well-documented, and responsive to the governance and oversight needs of the Housing Board, the Tribal Administrator, and the Tribal Council.
Strategic Housing Initiatives and Policy Development
- In coordination with the Moapa Housing Board, develop, recommend, and implement strategic housing initiatives, long-range housing plans, and policy proposals that advance the housing needs of the Moapa Band of Paiute Indians.
- Identify funding opportunities, prepare or coordinate grant applications, and pursue additional federal, state, and private resources to expand housing services, rehabilitation, and new construction.
- Develop and recommend updates to Housing Authority policies, procedures, occupancy standards, admissions and continued occupancy policies, procurement policies, and grievance procedures for Board consideration.
- Lead departmental planning efforts, including needs assessments, capital improvement planning, modernization planning, and program evaluation.
Recordkeeping and Audit-Ready Documentation
- Maintain all Housing Authority files, tenant files, personnel files, procurement and contract records, environmental review records, and grant documentation in complete, accurate, organized, and audit-ready condition.
- Ensure proper records retention, confidentiality, and security in accordance with Tribal policy, federal regulations, and applicable privacy requirements.
- Establish and maintain documentation systems sufficient to demonstrate full compliance during audits, monitoring reviews, federal site visits, and Tribal Council reviews at any time and without advance notice.
- Review departmental records on a continuous basis, identify documentation gaps or deficiencies, and implement corrections without delay.
Independent Problem Identification and Corrective Action
- Independently identify operational, financial, compliance, programmatic, and personnel deficiencies within the Housing Authority and develop solutions without waiting for direction.
- Implement corrective measures, monitor their effectiveness, and adjust as needed until the deficiency is fully resolved and documented.
- Escalate matters to the Tribal Administrator or the Moapa Housing Board only when the matter exceeds the Director's authority or requires governance-level decision; raising a problem without a recommended solution and an implementation plan is not acceptable performance.
- Document all corrective actions, decisions, and outcomes to support continuous improvement and audit readiness.
Minimum Qualifications:
Minimum Qualifications (Education and Experience)
- High School Diploma
- Demonstrated experience and/or knowledge of administering federally-funded programs, with strong preference for direct experience administering NAHASDA, IHBG, and HUD-ONAP requirements within a Tribal Housing Authority or Tribal Designated Housing Entity (TDHE).
- Demonstrated experience with federal procurement, environmental review, single audits, grant management, fiscal accountability, and federal reporting.
- Must possess a valid driver's license, an insurable driving record, and the ability to be covered under the Tribe's vehicle insurance.
- Must successfully pass a background investigation, drug and alcohol screening, and any clearances required for access to confidential tenant, financial, and program records.
Knowledge, Skills and Abilities
- Comprehensive knowledge of NAHASDA, IHBG, HUD-ONAP regulations, federal housing program requirements, federal procurement standards (2 CFR Part 200), environmental review requirements, and federal grant administration.
- Working knowledge of Tribal government structure, Tribal sovereignty, Tribal Housing Authority operations, and the regulatory environment in which Tribal housing programs operate.
- Strong knowledge of budget development, grant accounting, fiscal monitoring, internal controls, audit standards, and federal cost principles.
- Demonstrated ability to lead, supervise, and develop staff; to set performance expectations and hold staff accountable; and to manage personnel matters in accordance with Tribal policy.
- Demonstrated ability to exercise independent judgment, make sound executive-level decisions, and accept full accountability for departmental outcomes.
- Strong analytical and problem-solving skills, including the ability to independently identify deficiencies, develop solutions, and implement and document corrective measures.
- Excellent written and verbal communication skills, including the ability to prepare professional reports, policy documents, correspondence, and presentations for the Moapa Housing Board, Tribal Administrator, Tribal Council, federal agencies, and other audiences.
- Strong organizational, planning, and time-management skills, with the ability to manage multiple priorities, deadlines, and regulatory obligations simultaneously.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), housing management software, and electronic recordkeeping systems.
- Ability to maintain strict confidentiality of tenant, personnel, financial, and program information.
- Ability to work cooperatively and professionally with Tribal members, tenants, staff, the Moapa Housing Board, the Tribal Administrator, the Tribal Council, federal officials, consultants, contractors, and the general public.
Physical Demands
- The work is primarily performed in an office setting and involves prolonged periods of sitting, standing, walking, and operating standard office equipment, including a computer, telephone, and copier.
- The position requires the ability to occasionally lift, carry, and move files, boxes, supplies, and equipment weighing up to twenty-five (25) pounds.
- The position requires sufficient mobility to conduct site visits and inspections of housing units, including the ability to walk on uneven terrain, climb stairs, enter crawl spaces or attics if needed, and remain on-site for extended periods.
- The position requires sufficient visual acuity, hearing, and manual dexterity to read documents, review plans, conduct inspections, and operate office and inspection equipment.
- Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions
