Director of Finance Shared Services

Director of Finance Shared Services

Department: Finance

Employment Type: Full Time

Location: Milan, IL (4905)

Reporting To: Suerrette Franck

Compensation: $100,000 - $115,000 / year

Description

The Director of Finance Shared Services is responsible for overseeing accounts payable, cash application, collections, expense management, master data management and payroll functions for all Group O business units as well as corporate finance. The Director leads the "Finance Shared Services" team, who support the critical day to day transaction processing of vendor invoices, payments and inquiries, customer invoicing and payment application, customer inquiries and collections activities, vendor and customer maintenance, payroll processing, journal entries and reconciliations. The Director will continually seek to identify and implement best practices and centralized processes to support these functional areas, with support from the Shared Services AP/AR Manager and Accounting and Payroll Manager, and ensure the team is using the ERP in a consistent and efficient manner.

Key Responsibilities

Essential Functions:

• Oversee Finance Shared Services daily operations
  • Supervise and develop employees
  • Manage workload balance between employees
  • Monitor compliance with internal and external requirements
  • Maintain configurations of Enterprise Resource Planning (ERP) system
• Oversee critical accounting functions
  • Accounts payable invoicing, inquiries and research
  • Vendor payment processing (checks, ACH, wires)
  • Accounts receivable invoicing for certain business units
  • Customer inquiries and payment application
  • Accounts receivables credit and collections activities
  • Master data setup and maintenance - vendors, customers and general ledger
  • Expense management for company credit cards and employee reimbursements
  • Consolidated cash and bank management and reconciliations
  • Corporate finance month end activities, forecasting and consolidation
  • Payroll processing
• Establish best practices and standardize centralized processes
  • Identify the optimal team structure to support each of the Shared Services functional areas
  • Assess productivity of existing processes and identify opportunities to enhance value
  • Facilitate training for employees on process, work instructions and ERP
  • Assist in maintaining department process flows and work instructions
• Develop and support opportunities for improved performance, cost-savings, and efficiency
  • Establish departmental goals aligning with company vision and strategy
  • Establish Service Level Agreements (SLA's) and/or Key Performance Indicators (KPI's)
  • Monitor and report out on performance against SLA's and KPI's
  • Support ERP phased implementation for Finance Shared Services functional areas
• Effectively communicate and collaborate cross-functionally to ensure proper workflow and adherence to standard operating procedures and policies
• Support the external audit and review process as needed

Secondary Functions:

• Special Projects as assigned
• Other duties as assigned

Job Qualifications

Education/Certifications:

• Bachelor's degree in Accounting or Finance or equivalent experience

Experience:

• 8+ years progressive experience in a dynamic Accounting/Finance environment
• 5+ years successful supervisory experience
• 5+ years accounting software, advanced MS Excel skills

Skills and Qualifications:

• Microsoft Dynamics 365 fundamentals training
• Advanced user of D365 system
• Strong organization skills
• Strong verbal and written communication skills
• Ability to build work instructions and process flows
• Team management skills
• Critical thinking and analytical skills
• Problem solving ability
• Ability to travel if required

Preferred Skills and Qualifications:

• Cost control (measurement and reporting)
• Leadership and employee development
• Ability to identify and lead change initiatives
• Ability to present information to executive leadership, clients, suppliers, peers and employees
• Self-motivated
• Strong attention to detail
• Ability to work with and meet deadlines
• Broad knowledge of functional Accounting
• Strong business acumen

Physical Requirements: N/A

Benefits

• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Accounts (Medical and Dependent Care)
• 401(k) Plan with Company Match
• Generous Paid Time Off
• 10.5 Paid Holidays
• Career Development Opportunities