Director of Finance

Job Description

Job Title: Director of Finance

Job Type: Full Time

Job Status: Exempt

Reports to: Chief Financial Officer

Summary/Objective

This position manages daily financial operations and ensures accurate financial compliance, including government contracts, fiscal monitoring visits, and agency audits.

Essential Functions

• Oversee all budget aspects of government contracts, working with the Chief Financial Officer and Grants & Data Manager to develop budgets for government grant application submissions.
• Manages the reimbursement process of all agency government contracts, submitting timely and accurate invoices; enters all reimbursement amounts as A/R entries in the accounting system.
• Completes ongoing expense analysis and regular forecasting to ensure all possible contract funds are expended.
• Manage all financial reporting on government contracts, coordinating with other agency staff on HMIS and programmatic reporting as needed.

• Oversee financial compliance of all government contracts and works with government entities/partners on financial auditing of contracts; works with agency's audit partner on A-133 Single Audit.
• Coordinates the agency's annual financial statement audit.

• Remains up to date on contract regulations and legislation regarding allowable expenses.

• Oversee all organizational bank accounts, including monitoring balances, managing cash flow, and ensuring proper authorization and security of transactions. Maintains banking relationships and implements controls to safeguard funds and support operational needs
• Reviews journal entries and monthly bank reconciliations to ensure accuracy, completeness, and compliance with nonprofit accounting standards. Identifies discrepancies and enforces internal controls ensuring timely, reliable financial reporting.
• Supports Finance & Payroll specialist and Staff Accountant with payroll and A/P functions as necessary.
• Works with CFO to complete timely reports for Finance Committee and Board of Directors.

• Regular attendance and punctuality are required to perform job duties effectively.
• Performs other duties as requested by the CFO or as dictated by circumstances of growth and/or planning.

Required Education and Experience

• Bachelor's degree in Business Administration, Finance, or comparable field.
• Minimum five years of experience working in grants management, including experience in budget management, expense analysis, and forecasting.

• Strong organizational, communication, and analytical skills.

• Commitment to results with emphasis on accountability.
• Ability to work independently.
• High attention to detail and ability to manage towards deadlines.
• Sense of humor, integrity, impeccable work ethic.
• Knowledge of Office 365, particularly Excel.
• Experience with accounting software like QuickBooks Online preferred.

Supervisory Responsibility: This role supervises the Staff Accountant and Finance & Payroll Specialist, providing guidance, oversight, and performance management to ensure accurate and timely financial operations.

Physical and Environmental Requirements: Ability to lift and carry at least 10 lbs. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Work Environment: This position operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.