Director of Finance and Operations

JOB ANNOUNCEMENT
Director of Finance and Operations
November 3, 2026

THE OPPORTUNITY
Ocean Visions seeks an experienced and detail-oriented Director of Finance and Operationsto join our team and manage the financial and operational systems that underpin our operations and enable our mission. This role is essential to the effective functioning of the organization and will work closely with the CEO, staff and our external finance and HR partners.

This is an excellent opportunity for a senior professional who wants to be part of a mission-driven organization, work with a highly motivated team in a collaborative, virtual environment, and is skilled at building and ensuring effectiveness and efficiency of the multiple systems that underpin our mission-driven work. We are seeking a "can-do" collaborator leading a "department of one" who is willing to take on a wide range of responsibilities and can contribute across the many dimensions of our work.

KEY RESPONSIBILITIES

Financial Management & Reporting

• Manage bookkeeping and accounting to ensure functioning financial controls and operations.
• Build and track annual organizational budget. Provide monthly reports for all budget holders. Ensure comprehensive monthly and quarterly reports and specific analyses are available for CEO and Board.
• Manage and be responsible for timely completion of expense coding, allocations, reimbursements, and monthly reporting processes.
• Monitor and track expenditures against grant budgets; prepare financial reports to funders.
• Ensure compliance with all financial policies and implement internal controls.

Organizational Administration

• Manage the organization's relationship with our PEO (Insperity) on payroll, benefits, PTO tracking, performance evaluation, and onboarding/offboarding.
• Improve and maintain organizational shared digital information management and filing systems and oversee all administrative and financial records and files.
• Develop and maintain key administrative documents, including policies, procedures, agreements and compliance records.
• Oversee logistics for team meetings and retreats.
• Oversee performance review cycles and maintain review tools.
• Oversee subscriptions and general IT and administrative systems.
• Manage relationships with administrative contractors and vendors and ensure performance against scopes of work.

Grants & Contracts Management

• Support pre- and post-award grant processes, for both incoming and outgoing grants, and maintain systems to track grant deliverables and reporting deadlines.
• Manage and track the development, progress and close-out of contracts with consultants, subrecipients, and vendors.
• Maintain complete recordkeeping for all grants and contracts and ensure timely and accurate disbursement of payments.
• Lead financial reporting requirements for regranting and subaward monitoring.

Support Other Operations Functions

• Oversee implementation of existing policies and procedures to optimize resources and ensure organizational compliance with all applicable laws and regulations.
• Develop new policy as needed.
• Manage relationships with consultants and contractors supporting finance and administrative work.
• Support the CEO and Board with operational information and materials for board activities as needed.

QUALIFICATIONS

• 10+ years of relevant experience in the management of financial functions and organizational administration, ideally within a nonprofit setting.
• Demonstrated experience with financial processes, grant budgets and grant accounting, and contracts.
• Strong working knowledge of nonprofit operations, administration, and accounting.
• Experience with financial reporting; experience with managing restricted funding a plus.
• Demonstrated ability to independently own and drive complex finance and administrative functions.
• Strong organizational and task management skills; excellent attention to detail.
• Ability to work and thrive independently, manage multiple priorities and responsibilities effectively, and meet deadlines.
• Strong interpersonal communication and collaboration skills.
• Proficiency with Microsoft Office Suite, especially Excel for budget building and reporting, and comfort with cloud-based tools.
• roficiency with QuickBooks is a plus.

LOCATION, HOURS, AND TRAVEL

This is a regular full-time remote position. Applicants must be U.S.-based, legally authorized to work in the U.S., and available to work standard business hours of a continental U.S. time zone. The only required travel is one to at most two times a year for team meetings.

COMPENSATION

The salary range for this position is $90,000-$110,000, commensurate with the candidate's specific skills, years of experience, and background. Salary ranges at Ocean Visions are determined through market analysis updated annually to ensure that Ocean Visions remains competitive and equitable. Ocean Visions offers a competitive benefits program including dental, vision, and health insurance; generous vacation and sick time; funds for home office maintenance; a 403(b) plan; parental leave; and more.

TO APPLY
Please apply by uploading your resume and a cover letter. The cover letter must provide a clear and concise statement of why you are applying for this position and your match with the required and desired qualifications. The applications period will close at end of the day November 15th 2026 but candidate review will begin immediately on a rolling basis and virtual screening interviews will be scheduled as short-listed candidates are identified. Finalists will be required to provide names and contact information for professional references.