Description
Director of Accounting
FLSA Status: Exempt
Department: Administration
Reports to: Vice President of Finance & Administration
SUMMARY
This position is responsible for leadership, management, and oversight of MOCSA's accounting operations, financial reporting processes, accounting system, and accounting personnel. This position ensures integrity of the financial information through effective internal controls, compliance with U.S. GAAP, federal and state regulations, and organizational policies. The Director of Accounting provides leadership to strengthen accounting operations and support organizational objectives.
JOB OBJECTIVES
I. Accounting Leadership and Financial Management
a. Direct and oversee all accounting functions, including general ledger, accounts payable, accounts receivable, fixed assets, payroll accounting, cash management, and financial reporting.
b. Maintain accuracy and integrity of the general ledger through oversight of journal entries, account reconciliations, bank reconciliations, grant accounting, and other accounting activities.
c. Oversee the monthly, quarterly, and annual close processes to ensure timely, accurate, and complete financial reporting.
d. Develop, implement, and monitor accounting policies, procedures, and internal controls to safeguard organization assets and ensure compliance with MOCSA's fiscal policies.
e. Identify and implement improvements for the efficiency and accuracy of the accounting processes.
f. Manage MOCSA's accounting software and related financial systems, including system administration, reporting functionality, data integrity, user security, and process optimization.
g. Ensure compliance with U.S. Generally Accepted Accounting Principles (GAAP), federal regulations, grant requirements, and nonprofit accounting standards.
h. Provide financial analysis and recommendations to support organizational decision-making and strategic initiatives.
i. Manage the annual financial statement audit, Single Audit, and preparation of Form 990 and other required tax filings, serving as the primary liaison with external auditors and tax professionals.
II. Grants and Revenue Management
a. Ensure all grant revenues and expenditures are accurately recorded and reported in accordance with grant agreements, donor restrictions, and applicable accounting standards.
b. Oversee revenue recognition processes for grants, contracts, contributions, and pledges, including maintenance of grant receivable and deferred revenue accounts.
c. Review grant balances and related financial activity monthly to ensure accuracy, completeness, and timely allocation of revenues and expenses.
d. Monitor indirect cost allocations and ensure compliance with approved indirect cost rate methodologies and federal grant requirements.
e. Support program and finance staff in interpreting financial grant requirements and maintaining compliance with funding agency regulations.
f. Ensure grants management internal controls are effective and operating as designed to protect organizational resources and support regulatory compliance.
g. Assist with grant budget preparation, financial reporting, reimbursement requests, and grant closeout activities as needed.
III. Financial Reporting and Close Process
a. Direct and manage the monthly quarterly, and annual financial close process to ensure accurate and timely reporting.
b. Prepare and review financial statements and supporting analyses for executive leadership, the Board of Directors, committees, funders, and other stakeholders.
c. Ensure completion of all month-end and year-end accounting activities, including reconciliations, accruals, allocations, depreciation, estimates, revenue recognition, and financial statement preparation.
d. Support the Vice President of Finance & Administration in developing annual operating and grant budgets, forecasts, and financial projections.
IV. Payroll, Benefits, and Compliance Oversight
a. Oversee payroll processing to ensure accurate and timely payment of employees and appropriate accounting for payroll-related transactions.
b. Review payroll, benefit deductions, retirement contributions, and related reconciliations for accuracy and completeness.
c. Ensure all payroll tax filings, retirement plan filings, and related federal, state, and local compliance requirements are completed accurately and on time.
d. Oversee annual workers' compensation audits and other employment-related financial compliance activities.
e. Monitor payroll and benefits procedures to ensure consistent operations and compliance with applicable regulations and organizational policies.
V. Leadership
a. Serve as a member of the agency's Senior Management Team.
b. Provide leadership to agency committees and participate in policy development and strategic planning of agency.
c. Provide leadership, supervision, coaching, and professional development opportunities for Accounting Team staff.
d. Establish performance expectations, monitor results, and ensure timely completion of departmental responsibilities.
e. Recruit, train, and supervise all Accounting Team staff, interns, and volunteers.
The responsibilities described represent the primary responsibilities of the job. Other responsibilities may be assigned as warranted by business needs. The incumbent is expected to complete all assigned duties. Grant funds may only be used for the provision of approved activities.
KNOWLEDGE/SKILLS/LICENSURE/CERTIFICATION
Minimum Qualifications
Bachelor's degree in accounting, finance, or related field. Five or more years of progressively responsible accounting experience, including supervisory or management experience. Experience managing federal and state grant accounting. Strong knowledge of current U.S. GAAP accounting standards, federal grant compliance requirements, and internal controls. Experience managing annual audits, tax filings and financial reporting processes. Advanced Microsoft Excel skills and experience managing accounting software systems.
Preferred Qualifications
Significant nonprofit experience. Master of Accounting or Certified Public Accountant. Experience with federal and state grant accounting and compliance. Experience managing Single Audits and Uniform Guidance.
PHYSICAL AND MENTAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
Work is typically performed in an office environment. While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Mental Demands
While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with staff, administration, funders, and others encountered in the course of work.
WORK HOURS
This is a full-time position; business hours are Monday through Friday, 8:30 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand. MOCSA offers flexible scheduling with a hybrid work setting.
TRAVEL & EQUIPMENT
Occasional travel throughout the Kansas City metropolitan area. Requires the use of a personal cell phone.
BENEFITS
Full-time benefits include 15 days of vacation, 15 paid holidays, 12 sick days, birthday holiday, winter break, 100% employer sponsored health, dental, vision, life, short-term, and long-term disability insurance, EAP, and 2% 403(b) match.
The salary range for this position is $103,000 - $124,000. The base salary range for this role is determined by several factors, including but not limited to education, skills, licensure and certifications, and experience. The upper portion of the salary range is typically reserved for existing employees, and/or those with advanced credentials.
APPLICATION INSTRUCTIONS
Please apply with a cover letter and resume via MOCSA Careers.
