DescriptionPOSITION SUMMARYProvides strategic leadership and oversight of HFUW's community grants portfolio, including grant development, funder relationships, risk assessment, compliance, financial sustainability, and cross-functional coordination to advance organizational priorities. Leads grant operations, grant related CRM improvements, portfolio performance, and staff development while supporting the place-based initiatives and providing strategic recommendations to leadership.
KEY RESPONSIBILITIES & ESSENTIAL DUTIES OF POSITIONAn individual must be able to perform each essential duty listed below at a satisfactory level:
- Lead strategy and governance for HFUW's community grant lifecycle, from pre-award assessment through closeout, establishing clear departmental accountability and decision points.
- Lead development of priority and complex grant proposals, including strategy, grant writer guidance, and drafting or revising submissions to align program narratives with funder requirements, budgets, and outcomes.
- Collaborate across departments to develop grant applications, assess funding opportunities, and align funder engagement strategies while building relationships with local and national funders that advance HFUW's strategic and community impact priorities.
- Lead cross-functional pre-award assessments, evaluating mission alignment, cost/benefit, program outcomes, operational capacity, financial sustainability, compliance, reporting, and funding requirements.
- Lead and oversee internal and contracted grant writers, establishing proposal assignments, deadlines, and quality standards while assessing and recommending additional writing capacity based on funding priorities and workload.
- Coordinate resolution of grant-related issues across departments to ensure realistic and aligned grant commitments.
- Lead substantive review of community grant terms, MOUs, and agreements, identifying contractual obligations, financial exposure, compliance requirements, and performance risks.
- Evaluate grant performance, deliverables, and reporting results, identifying material variances and recommending corrective actions, resource adjustments, or funder communications.
- Provide leadership, coaching, performance management, and professional development
- Establish and improve grant workflows, cross-functional handoffs, decision criteria, and reporting while ensuring operational controls and documentation are maintained.
- Lead the grants-related CRM workstream, overseeing business requirements, workflows, reporting, controls, testing, training, adoption, and continuous improvement in coordination with key departments.
- Recommend whether HFUW should pursue, negotiate, accept, decline, renew, or redesign funding opportunities, escalating significant risks, financial exposure, and exceptions to appropriate leadership.
- Analyze grant pipelines, award and renewal forecasts, funding concentration, portfolio performance, and sustainability risks to recommend strategic actions.
- Oversee grant compliance monitoring, funder audits, and corrective action plans, assessing findings, tracking remediation, and escalating significant concerns.
- Review grant expenditures with Finance to assess alignment with award terms and approved budgets, escalating discrepancies for review.
- Prepare award-risk assessments and award execution decision summaries to guide leadership in accordance with HFUW's approval and signature policies.
- Support grant funding for the place-based initiative, including identifying opportunities, coordinating proposals and reporting, and escalating material funding risks.
- Ensure accurate and timely documentation, tracking, and maintenance of all grant-related activities within the organization's CRM and designated systems.
- Support grant-related policies, staff training, and audit readiness to promote consistent practices across departments.
- Maintain confidentiality and adhere to HIPAA, FIPA, PHI, PII requirements.
- Contribute to overall organizational success by performing other duties and responsibilities as assigned.
JOB REQUIREMENTSJob requirements include:
- Bachelor's degree in nonprofit administration, public administration, business administration, social services, or related field required. Equivalent combination of experience and education may be considered in lieu of degree. Master's degree preferred.
- Five to seven years of experience in grants administration, grant development, nonprofit finance, contract compliance, program operations, or related fields, including experience with community grants strongly preferred.
- One to two years of supervisory or coaching experience required.
- Demonstrated ability to lead cross-functional projects and translate funding requirements into operational workflows, controls, and decision-ready analysis.
- Demonstrated experience writing and reviewing grant proposals and leading proposal development with program and fundraising teams.
- Knowledge of grant compliance, award terms, monitoring, corrective action, and internal controls preferred.
- Experience with CRM and data/reporting systems required.
- Experience with process improvement and project management preferred.
- Strong relationship management, negotiation, analytical, facilitation, written and oral communication, and presentation skills.
- Ability to interpret complex funding requirements, evaluate financial and operational feasibility, prioritize competing deadlines, and make sound recommendations.
- Intermediate experience with Microsoft Office required.
- Experience with grant or compliance software preferred.
- Strong customer service orientation when engaging with funders, partners, and internal teams.
- Ability to edit, complete, and assemble reports.
- High attention to detail and accuracy, with strong commitment to documentation quality.
- Excellent analytical skills.
- Ability to build effective working relationships across departments.
- Strong communication skills, both written and orally, required.
- Ability to utilize critical thinking and problem-solving skills.
- Ability to utilize organizational skills effectively.
- Must have access to a private, secure, and stable internet connection.
- Must have access to a quiet, confidential workspace.
COMPETENCY REQUIREMENTSCommunications - Ability to communicate effectively.
Business Ethics - Ability to work with integrity and ethics.
Leadership - Motivate and inspire others.
Conflict Resolution - Encourage open communication to resolve difficult situations.
Strategic Thinking - Develop strategies to achieve organizational goals.
I
nnovation - Develop innovative approaches and ideas.
Project Management - Manage and complete projects on time and budget.
This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.
PHYSICAL DEMANDSPhysical demands include:
- Constantly remaining in a stationary position, often sitting or standing for prolonged periods.
- Constantly communicating with others to exchange information through speaking, hearing, reading, and writing.
- Constantly repeating motions and fine manipulation that may include the wrists, hands and/or fingers. Ability to type using a keyboard.
- Constant use of standard office equipment such as the telephone and/or headset, copier, and computer.
- Constantly assessing the accuracy, neatness and thoroughness of the work assigned.
- Constantly viewing information on a computer screen.
- Occasionally traveling to the office or offsite location.
- Occasionally lifting and moving of items weighing up to approximately 20 pounds.
WORKING CONDITIONS- Working conditions include:
- Hybrid inside working environment.
- Occasional early mornings, evenings, and weekend hours.
- High level of long periods of concentration.
- Frequent interactions with internal and external customers.
- Reliable transportation required.
Pay Range $93,520.00 None to $0.00 None
