Advanced degree in business administration or related field, or a bachelor's degree with NCMA certifications
At least 10 years of experience managing corporate contract support services
Experience in strategic planning and implementing compliance programs
Supervisory experience in managing contract-related staff
U.S. Citizen eligible for security clearance
Preferred: 5-10 years related to Intel Agency contracts
Relevant NCMA professional certifications and current security clearance preferred
Responsibilities
Manage daily operations of the Corporate Contracts & Procurement function
Supervise, train, and mentor contracts department staff
Ensure compliance with Federal regulations and manage related education
Develop and review procurement policies and standard procedures
Oversee the development and management of subcontracts and contract compliance
Negotiate DOD and Civilian Agency contracts and manage subcontract lifecycle
Collaborate with finance to reconcile subcontract invoices as necessary
Benefits
Hybrid-eligible after 90 days, with work from home opportunities for non-core duties
Comprehensive training and professional development for staff
A collaborative work environment encouraging strategic thinking
Opportunity to influence and lead contract management processes
Full-time role initially located at headquarters with future remote possibilities
Full Job Description
GTSC hiring a Director of Corporate Contracts & Procurement.
The Director leads GTSC's Corporate Contracts & Procurement function, overseeing the administration of awards and subcontracts for GTSC and its operating subsidiaries. This role recruits, supervises, trains, coaches, and guides contracts department staff, and is accountable for the function's overall management and compliance.
Location: Chantilly, Virginia ... hybrid-eligible after 90 days. Hybrid-eligible means that non-core duties not involving one-on-one senior staff activities can be work from home in the local area.
RESPONSIBILITIES
Management and oversight of the Corporate Contracts & Procurement Function
Manage daily operations of the Corporate Contracts function, including assigning work, approving leave and coverage, assessing staffing needs, resolving internal audit findings, approving submissions to external auditors, and assisting contracts staff with complex contractual issues.
Provide supervision, training, coaching, and mentoring for all staff assigned and staff delegated authority to perform contract functions. Supervisory responsibilities include, but are not limited to, recruiting new staff according to budget and workload requirements, meeting with staff on a regular basis to discuss issues, track work progress, provide guidance and support, and ensure consistent quality of work performed; conducting Performance Plan and Reviews; communicating, implementing and assuring adherence to GTSC policies, Standard Operating Procedures, guidelines and values; developing staff skills and knowledge; approving time sheets; and facilitating supervisee success whenever possible.
Contracts & Procurement Policy and Compliance
Keep abreast of new, revised or revoked Federal regulations. Ensure timely education of GTSC staff and direct and manage any actions required by new regulations to be taken by the Corporate Contracts & Procurement Function and/or GTSC as an organization.
Prepare, maintain, update, and deliver to GTSC staff corporate regulations and related topics training.
Lead the development and review of Corporate Contracts Function systems, standard operating procedures, manuals, and tools.
Direct, perform, manage, and oversee the development of all contracts & procurement related standard policies and procedures needed for the implementation of contract/cooperative agreement compliance assurance tasks.
Direct, perform, manage, and oversee the development of subcontract templates for use under USG and subcontract awards. Analyze existing templates to determine which are final, which need updating and which need to be created. Work with outside counsel as needed.
Manage and oversee the development of assessment, mitigation and monitoring of subcontracts. Analyze procedures, resources, and tools to ensure monitoring is done in a comprehensive and efficient manner.
Monitor projects' compliance with the terms and conditions of the contract and compliance with GTSC policies and standards. Provide oversight of corporate and field-based contracts and compliance related tasks. Provide feedback and training as needed to corporate and field-based contracts staff.
Direct, perform, manage, and oversee the procurement of technical services.
through competitive processes for overhead funded initiatives for the GTSC technical excellence groups and offices. Activities include drafting RFPs, selecting organizations, negotiating, and administering resultant contracts, approving invoices and closing out the contracts.
Assume responsibility for and/or delegate and oversee all contract administration and contract management functions as assigned
Negotiating prime DOD And Civilian Agency contracts and subcontracts ensuring regulations, terms and conditions are acceptable to GTSC.
Preparing and presenting contract readings for assigned projects.
Monitoring compliance with the terms and conditions of the contracts and cooperative agreements and developing and implementing spot checking plans.
Providing technical assistance and training to project staff on contract/cooperative agreement compliance, donor regulations and GTSC SOPs.
Contract close out and other contracts-related activities
Assume responsibility for and/or delegating and overseeing the administration, monitoring and compliance of subcontracts (contracts, subcontracts and other agreements) for full life cycle through close out.
Develop subcontract strategies. Assess, mitigate, and develop monitoring plans.
Draft, negotiate and sign subcontracts ensuring appropriate regulations, terms and conditions are included in the subcontract.
Develop and draft amendments to subcontracts.
Educate subcontractors on US Government regulations, monitor compliance, perform spot checks, and provide follow up training as necessary.
Work with finance staff to review provisional and indirect cost rate adjustments and reconciliation for subcontract invoices as needed.
QUALIFICATIONS
Education and Experience:
Required: Advanced degree in business administration or related field or bachelor's degree and appropriate professional certification(s) from NCMA.
Required:
At least 10 years of experience managing corporate contract support services in the areas described above.
Experience in strategic planning.
Experience supervising staff.
Experience in developing and implementing organization compliance programs.
U.S. Citizen - eligible for security clearance
Preferred:
5 - 10 years of experience in Intel Agency contracts contract/award management
Relevant NCMA professional certifications
Current security clearance
Knowledge and Skills:
Expertise in interpreting USG regulations and agreement terms and conditions into project operations.
Demonstrated advanced experience in Government Contracting. Demonstrated U.S. government contract management and budget.
DOD And Civilian Agency contracts administration experience preferred.
Excellent verbal and written communications skills.
Excellent analytical and problem solving.
Competencies:
Able to handle confidential and sensitive information with the utmost discretion.
Ability to work independently with little or no supervision. Flexibility to assume a workload which frequently necessitates an adjustment of priorities.
Firm understanding and sense for the importance of paying attention to detail.
Ability to work in a team-oriented environment. Ability and availability to travel as needed.
Ability to think strategically.
The selected candidate is expected to work from GTSC's Headquarters full-time, at least initially. Any future remote schedule would need to be determined later.
