8 years of related experience, including 2 years in a management role
Bachelor's degree in a related field
Experience in contract administration within a large healthcare system
Proven track record in managing both clinical and non-clinical contracts
Familiarity with contract management systems like iService CLM
Responsibilities
Oversee the management and administration of medical and non-medical contracts
Lead and mentor a team of contract managers and analysts
Assist in defining project requirements for sourcing proposals
Evaluate vendors based on capabilities and compliance
Negotiate favorable terms with suppliers
Draft and finalize contracts to meet legal and organizational standards
Manage ongoing contracts, including amendments and renewals
Implement systems for tracking contract performance and compliance
Identify and mitigate risks associated with contracts
Prepare reports on contract status and departmental activities
Collaborate with departments to align contract strategies with business goals
Benefits
Hybrid work model with on-site expectations
Opportunity to lead a dedicated team
Engagement in high-stakes negotiations
Exposure to a large, complex healthcare environment
Professional development opportunities in contract management
Full Job Description
Job Description
The Director of Contract Administration will oversee the comprehensive management and administration of contracts related to both medical and non-medical categories. This role involves leading a dedicated team, conducting vendor assessments, engaging in supplier negotiations, and ensuring the diligent maintenance and monitoring of all contracts.
This is a hybrid role, with an expectation that the selected candidate will work on-site at the Inova Center for Personalized Health in Fairfax, Virginia, two to three days per week.
Oversees assigned department or functional area to ensure it is performing effectively, which may include but not limited to, preparing and implementing business strategy to achieve the organization's goals, ensuring legal compliance, communicating and collaborating with stakeholders, managing employment decisions and contributions of supporting team members, and managing departmental budget and fiscal success.
Supervises and mentors a team of contract managers and analysts, providing guidance and support to ensure the achievement of departmental goals.
Assists sourcing with the defining requirements of projects and proposals, ensuring clarity and comprehensive coverage of all necessary details.
Evaluates potential vendors and suppliers based on their capabilities, reliability, and compliance with Inova's standards and requirements.
Conducts negotiations with suppliers to secure favorable terms and conditions that align with Inova's objectives, as well as aid SCM Sourcing with price negotiations.
Drafts, reviews, and finalizes contracts, ensuring they meet legal, regulatory, and organizational standards and accurately reflect negotiated terms.
Oversees the ongoing management of contracts, including amendments, renewals, and terminations, to ensure their continued relevance and compliance.
Implements and maintains systems for tracking contract performance, compliance, and adherence to agreed-upon terms.
Identifies and mitigates potential risks associated with contracts, advising on corrective actions to protect Inova's interests.
Prepares detailed reports on contract status, performance metrics, and departmental activities for senior management review.
Collaborates with other departments to align contract management strategies with Inova's overall business goals and objectives.
Minimum Requirements:
Experience - 8 years of related experience; 2 years of management/supervisory experience
Education - Bachelor's degree in related field
Preferred Requirements:
Experience in contract administration, sourcing, procurement, or vendor management within a large, complex healthcare system or similarly regulated organization.
Demonstrated experience managing contracts across both clinical/medical and non-clinical categories.
Experience partnering with legal, finance, clinical, operational, and executive stakeholders.
Experience leading, mentoring, and developing contract management or procurement teams.
Experience with iService Contract Lifecycle Management (CLM) or a comparable contract management system, including contract intake, workflow, approvals, document management, reporting, renewals, amendments, and obligation tracking
About Inova Health Systems
Inova Health Systems is a non-profit healthcare organization that provides medical services to patients in Virginia and the Washington, D.C. metropolitan area. The organization was founded in 1956 and is headquartered in Falls Church, Virginia. Inova Health Systems operates several hospitals and medical centers, as well as a network of primary care and specialty clinics. The organization is committed to providing high-quality, patient-centered care and is recognized for its expertise in areas such as cancer care, heart and vascular care, and women's health.
