DIR - Contract Administration Mgr II (Procurement Lead/Team Lead)

Job Description

This is a repost of job # 100183

Position Title:

Contract Administration Manager II (Procurement Lead/Team Lead)
Class/Group:

1962/B28
Fair Labor Standards Act Status :

Exempt
Number of Vacancies :

1
Division/Section :

Chief Procurement Office / COOP Procurements
Salary Range :

$9,333.34 $9,583.34 / month
Duration:

Regular
Hours Worked Weekly :

40
Travel:

Occasional
Work Location:

300 W. 15th Street, #1300 / Austin, Texas 78701

Essential Job Duties

Position Summary

In this role, the individual will perform highly advanced (seniorlevel) contract administration and contract development work supporting the mission critical functions of the agency's cooperative procurement program.

Work involves coordinating procurements for large scope, and/or multiaward contracts by defining requirements and developing, negotiating, and awarding contracts. This role will document and implement process improvements, and work to develop guidelines, policies, and procedures. Duties will include prioritization of work streams and setting standards for achieving procurement program goals. Additionally, this role ensures compliance with current purchasing policies and regulations and ensures state procurement procedures are followed. This is an opportunity to work under minimal supervision of the Cooperative Procurement Direction with extensive latitude for the use of initiative and independent judgment.

• Serves as the team lead for COOP Procurement department staff, providing support and guidance to other team members and serves as backup support to COOP Procurement Director. Serves as a resource to other Chief Procurement Office staff on escalated issues of an unusual nature.
• Oversees or prepares the scope of work, specifications, and terms and conditions for new contracts; Oversees the distribution of bid invitations to vendors, reviews submitted proposals for administrative compliance, leads negotiations, and awards new contracts.
• Makes recommendations on guidelines, policies, and procedures; develops schedules, priorities, and standards for achieving procurement program goals; Coordinates and oversees templates and policy and procedure updates for department; Ensures compliance with current procurement and contracting policies, regulations, and procedures; Lead discussions and development of standard operating procedures (SOPs) and related refinement of processes.
• Supports the review and analysis of legislation related to procurement and contract management, including tracking legislative bills, and assisting with bill analysis.
• Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve optimal balance between best value and cost savings; includes conducting customer work groups to gather input for use in developing RFO specifications; Plan, develop, and conduct presentations; Assist with training (internal and external) on cooperative procurement processes and procedures.
• Makes recommendations on improving existing departmental procurement and contract management processes and practices.
• Oversees the development of contract documents in alignment with procurement and contract principles and ensures that management understands and authorizes contract terms. Works with Office of General Counsel on contract terms, clauses, and other related updates to contract documents.
• Performs other duties as assigned.

Additional Responsibilities

• Participates in training and maintains required certifications.
• May assign and/or supervise the work of others.
• May review and analyze legislation related to procurement and contracting.
• May identify or forecast cost savings for initial contract.

Minimum Qualifications

Education

• Graduation from a fouryear college or university with major coursework in business, information technology, public administration, accounting, management, or related field.
• Additional workrelated experience may be substituted for education on a yearforyear basis (Highschool diploma required).

Experience and Training Required

• Minimum of eight years (8) of experience in developing and implementing procurementrelated processes, participating in, and developing solicitations, managing procurement projects, interacting with business units and legal counsel, and conducting vendor discussions.
• Experience in vendor management disciplines, such as performance, relationship, compliance, and risk.

Certifications / Licenses

• Certified Texas Contract Developer (CTCD) certification must be obtained within six (6) months of employment if not already certified, unless otherwise approved by Supervisor.
• Certified Texas Contract Manager (CTCM) certification must be obtained within one (1) year of employment if not already certified, unless otherwise approved by Supervisor.

Preferred Qualifications

Experience and Training Preferred

• Experience in state or government purchasing.
• Experience in and knowledge of information technology procurement.
• Experience in IT contract negotiations.
• Certified Texas Contract Developer (CTCD) certification.
• Certified Texas Contract Manager (CTCM) certification.

Knowledge/Skills/Abilities

Knowledge, Skills, and Abilities

• Knowledge of State of Texas procurement laws, regulations, rules, policies, and procedures.
• Knowledge of laws governing state purchasing and Historically Underutilized Business program participation.
• Knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics and technical specifications.
• Knowledge of negotiation strategies and techniques; contract administration and cost monitoring for largescope or highdollar contracts; systems and procedures used to evaluate a thirdparty vendor's performance.
• Knowledge of negotiation strategies and techniques.
• Knowledge of contract standard terms and conditions.
• Skill in developing contracts and working through problem resolution.
• Skill in analyzing and interpreting trade publications, literature, and manufacturer's specifications.
• Skill in developing standard form contracts including the ability to select and apply the appropriate contract instrument for various acquisition strategies.
• Ability to work on concurrent tasks while effectively prioritizing and coordinating work assignments.
• Ability to proactively identify and execute next steps to reach resolution or complete tasks.
• Ability to exercise sound judgment in making critical decisions.
• Ability to analyze complex information and develop plans; to interpret complex data; to effectively demonstrate negotiation and facilitation skills.
• Ability to develop and document processes and procedures.
• Ability to gather, assemble, correlate, and analyze facts and devise solutions to procurement challenges.
• Ability to interpret policies, procedures, regulations.
• Ability to prepare and/or make presentations to the agency's Board.
• Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, coworkers, internal and external customers.
• Ability to understand, follow and convey brief oral and/or written instructions.
• Ability to communicate both verbally and in writing, in a clear and concise manner.
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
• Ability to work under pressure and exacting schedules to complete assigned tasks.
• Ability to work a flexible schedule to meet required deadlines.
• Ability to comply with all agency policy and applicable laws.
• Ability to comply with all applicable safety rules, regulations, and standards.
• Ability to maintain the security and integrity of any critical infrastructure researched, worked on, or accessed for work purposes.

Computer Skills

• Proficiency in the use of a computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).

Working Conditions

Other Requirements

• Regular and punctual attendance at the workplace.
• Criminal background check.

Working Conditions

• Frequent use of computers, copiers, printers, and telephones.
• Frequent standing, walking, sitting, listening, and talking.
• Frequent work under stress, as a team member, and in direct contact with others.
• Occasional travel.
• Occasional bending, stooping, lifting, and climbing.

Military/Veteran Information

Military Occupation Specialty Code:

Army: 51C; Marine Corps: 3044, 3006; Air Force: 6C0X1, 64PX
Selective Service Registration:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

How to Apply

How To Apply:

• Select the link below to search for this position: https://erphcmprd.cpa.texas.gov/psc/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant
• Enter the job posting number " 100183" in the keyword search.
• You must create a CAPPS Career Section candidate profile or be logged in to apply.
• Update your profile and apply for the job by navigating through the pages and steps.
• Once ready, select "Submit" on the "Review and Submit" page.
• If you have problems accessing the CAPPS Career Section , please follow the instructions in the Resetting CAPPS Password for Job Candidate desk aid.

Special Instructions:

• Applicants must provide indepth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
• Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.