Development Associate

About the role

The Development Associate keeps APF's fundraising running: donor data in Salesforce, acknowledgments, annual campaigns, and the logistics behind our Gala and donor-facing events. You'll also support our institutional grant work by maintaining the calendar, gathering evidence and input from our grantmaking team, drafting, and handling reporting.

This is a growth-oriented, small-team role. You'll see directly how a community foundation raises money and organizes donors, and you'll be trusted with systems that matter. If you've done some development work and want to grow into grant writing, building foundation relationships, and a donor-strategy mindset, this is a place to do it with meaningful mentorship from senior staff.

Requirements
What you'll do
Development operations and donor data (~45%)

• Serve as administrator for APF's Salesforce donor database, maintaining accuracy and integrity of donor and gift records
• Build and maintain reports and dashboards that let the team see the pipeline clearly
• Process gifts and produce timely, warm acknowledgment letters and invoices
• Support donor-advised fund grants, distributions, and reporting
• Maintain moves-management tracking, so donor next steps stay visible and current
• Provide Finance with the development-side records they need for reconciliation and audit

Donor programming and engagement (~35%)

• Draft stewardship communications and impact updates for donors
• Support APF's annual gala and regional gatherings, including registration, sponsor fulfillment, planning, and post-event follow-up
• Prepare donor profiles and meeting briefings
• Manage APF's annual online fundraising campaign and year-end appeal

Institutional giving support (~20%)

• Maintain APF's grants calendar, including deadlines, requirements, and reporting obligations across a small portfolio of grants
• Draft assigned proposals and reports, coordinating across teams as needed
• Track restricted revenue and reporting requirements in Salesforce

What we're looking for

You'll thrive here if you bring:

• Roughly two to four years of nonprofit development, operations, or database experience, or a comparable mix of experience and demonstrated skill
• Hands-on Salesforce experience: you've maintained records, built reports, and cleaned up someone else's data.
• Clear, careful writing. You can tailor your communication for different audiences, and draft a donor thank-you, an appeal, or a section of a funder report thoughtfully.
• Strong attention to detail and follow-through on deadlines you own.
• The judgment to triage a week with multiple competing priorities and to flag early when something is going to slip.
• A genuine desire to build relationships with donors as a way to move resources to our communities, and experience with navigating between a donor visit and a site visit.
• Curiosity about foundation relationships and donor strategy, and interest in growing into those skills.
• Commitment to AANHPI communities in the Bay Area and a sense of philanthropy's strengths and weaknesses.
• An excitement and flexibility to work on a small team with a mighty one-team mindset.

Also useful, but not required:

• Exposure to grant proposals or reports in any capacity.
• Experience at a community foundation, intermediary, or grantmaking organization.
• Familiarity with donor-advised funds.
• Experience supporting fundraising events.
• Working knowledge of Microsoft tools, QuickBooks, PayBee, or similar platforms.
• Fluency in a language spoken by Bay Area AANHPI communities.

We don't expect any one person to arrive with all of this. If you meet most of what's above and the work speaks to you, we'd like to hear from you.

Benefits
Compensation and benefits

The salary range for this position is $73,000 - $90,000 annually, depending on experience.

Benefits include:

• Medical and dental coverage
• 403(b) retirement plan
• Professional development support
• Home office stipend
• Generous vacation and 13 paid holidays
• A largely remote work environment (In-person requirements: Monthly team meeting in the SF office, regular in-person annual events including APF's gala and donor events)

How to apply

We aren't asking for a cover letter. Instead, please answer these three questions-we expect this to take about 30 minutes -and use the word counts below as a guide, not a requirement.

1. Why APF, and why this role? (~200 words)
2. Describe a system, database, or set of records (i.e. Salesforce) that you improved or maintained. How did this fit into the larger work of your development team? How did you know you were being effective? (~175 words)
3. Tell us about a donor or funder relationship that you helped support. How did your work contribute to the philanthropic outcome? What were you most proud of? (~175 words)

Priority review ends on October 16, 2026. We will consider applications received after that date if the position remains open.
Our hiring process

We know applying for jobs takes real time and energy, so here is what you can expect, though circumstances beyond our control may occur. We will respond to every qualified applicant. An external hiring consultant supports our process and will be your scheduling contact; APF staff makes all hiring decisions.

To protect the integrity of our structured candidacy processes, we kindly ask that all applicants do not call, email, or message our office or any member of the APF Team or Board of Directors about any of our open roles or consulting opportunities. We will review applications submitted through this application portal as received and will invite a short list of candidates to schedule a phone screening with a member of our team.