5+ years of experience as a court liaison or in a similar legal role.
Proficient in electronic court filing systems like PACER and CM/ECF.
Strong skills in Adobe Acrobat for managing PDF documents.
Experience with legal document management systems.
Proficient in Microsoft Office suite.
Bachelor's degree or equivalent experience required.
Professional certification (e.g., Certified Paralegal) preferred.
Responsibilities
Ensure timely and accurate electronic filing of court documents.
Prepare and submit filings through e-filing portals like LegalConnect and PACER.
Act as a liaison between the firm and court personnel, excluding judges.
Monitor and ensure compliance with court rules and procedures.
Communicate effectively with attorneys and staff on court matters.
Maintain accurate records of filings and court communications.
Investigate and resolve discrepancies related to court filings.
Benefits
Hybrid work environment offering flexibility.
Opportunities for professional development and training.
Supportive team culture focused on collaboration.
Access to advanced legal technology and resources.
Full Job Description
The Court Liaison Specialist supports a dedicated team that ensures the accurate and timely filing of legal documents in multiple court systems and other court-related matters.
Essential Responsibilities:
Ensure timely and accurate electronic filing of court documents, including pleadings, motions, and other legal submissions.
Prepare and submit filings through designated e-filing portals (e.g., LegalConnect, PACER, File & Serve).
Serve as an administrative liaison between the firm and court personnel, including clerks and other court staff (excluding judges).
Identify, interpret, and ensure compliance with all applicable court rules and procedures, including monitoring rule changes and communicating updates to relevant stakeholders.
Maintain clear and consistent communication with attorneys, paralegals, and staff on court-related matters.
Maintain accurate records of all electronic filings, court appearances, and related communications.
Investigate, address, and resolve issues or discrepancies related to court filings and procedures.
Provide training and support to attorneys and staff on court procedures, e-filing protocols, and best practices.
Stay current on industry's best practices and recommend enhancements to the firm's court e-filing processes.
Maintain confidential information related to all matters and court activities.
Required Knowledge, Skills, and Abilities:
Thorough understanding of court procedures and filing requirements.
Meticulous attention to detail and accuracy in all work product.
Excellent organizational and time management skills, with the ability to manage multiple tasks and competing deadlines.
Excellent written and verbal communication skills, with the ability to interact effectively with court personnel and firm staff.
Ability to work collaboratively in a team environment and build effective working relationships with colleagues and court personnel.
Strong analytical and problem-solving skills, with the ability to identify, troubleshoot, and resolve issues related to court procedures.
Demonstrated ability to prioritize and manage multiple responsibilities in a deadline driven environment.
Ability to exercise sound judgment and maintain appropriate discretion.
Ability to work effectively and independently in both hybrid and in-office settings.
Required Education:
Bachelor's degree or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
Certification(s):
Professional certifications (e.g., Certified Paralegal (CP) or similar).
Required Qualifications:
Minimum five (5) years of experience serving as a court liaison or in a comparable role within a law firm or legal department.
Experience with using electronic court filing systems (e.g., PACER, CM/ECF).
Proficiency in Adobe Acrobat, including creating, editing, and managing PDF files.
Proficiency with legal document management systems.
Proficiency with Microsoft Office.
#LI-Hybrid
Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.
