Canadian ParalegalPosition Title: Corporate Paralegal
Reports To: Canadian Divisional General Counsel
Location: Oakville, Ontario
Position Type: Full-time
Position Overview:We are seeking an organized, proactive, and bilingual Paralegal or Legal Assistant to directly support our Canadian General Counsel. In this role, you will be a key member of our in-house legal department, assisting with corporate governance, commercial contract management, labor and employment compliance, and Quebec-specific regulatory matters. The ideal candidate possesses a background in corporate/commercial law, familiarity with the Quebec legal landscape, and the ability to operate in both English and French.
Key Responsibilities:- Commercial Contract Management:
- Assist the General Counsel in reviewing, proofreading, and organizing commercial agreements, non-disclosure agreements (NDAs), vendor contracts, and service agreements.
- Maintain and manage the company's digital contract lifecycle management system (Agiloft), tracking key milestones, renewal dates, and compliance obligations.
- Prepare initial drafts of standard legal documents and corporate templates under the supervision of counsel.
- Labor & Employment Support:
- Help compile, organize, and maintain internal workplace policies, employment standards documentation, and compliance records.
- Conduct initial administrative research into Canadian and Quebec-specific labor laws, occupational health and safety standards (CNESST), and human resources compliance frameworks.
- Corporate Governance & Records:
- Maintain corporate minute books, registries, and corporate filing schedules for Canadian and Quebec entities.
- Coordinate and prepare materials for corporate filings, annual declarations, and regulatory submissions.
- Administrative & Legal Operations:
- Manage the legal department's calendar, schedule meetings, and organize complex physical or digital legal files.
- Coordinate with external legal counsel, track legal invoices, and monitor the department's spending.
- Draft and translate correspondence, summaries, and internal memos between English and French.
Qualifications & Skills:- Education & Certification:
- Diploma or certificate in Paralegal Studies, a Diploma of College Studies (DEC) in Legal Techniques, or a Bachelor of Laws (LL.B. / J.D. / B.C.L.) from a recognized institution.
- Professional certification or membership with a recognized paralegal association (e.g., a designated paralegal in a Canadian province or equivalent recognition in Quebec) is considered a strong asset.
- Experience:
- A minimum of 3 to 5 years of experience working as a paralegal or legal assistant in-house or within a reputable corporate law firm.
- Language Proficiency:
- Bilingual (English and French): Strong written and verbal communication skills in both languages are mandatory. The candidate must be fully comfortable translating corporate communications and checking French-language legal text for accuracy.
- Technical & Legal Skills:
- Familiarity with the Quebec Civil Law system and basic statutory structures (e.g., the Civil Code of Quebec, Bill 96 compliance...).
- Strong proficiency with legal tech tools, document management suites, corporate registries (such as the Registre des entreprises du Québec), and Microsoft Office Suite.
- High attention to detail, strict confidentiality standards, and excellent organizational skills.
Compensation: Competitive base salary ranging from
$120,000 - $130,000 CAD,
