Corporate Office Manager

Corporate Office Manager

If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your organizational skills, then we have a role for you!  The team at Potelco and InfraSource is looking to add a Corporate Office Manager to join our team at our headquarters in Sumner, WA.

The Corporate Office Manager runs the corporate office for both Potelco and InfraSource day-to-day and leads employee engagement and culture programs. This role keeps the workplace professional, functional, and welcoming, and makes sure employees in both the office and the field feel connected to the company.

This non-exempt position reports to People Operations and works Monday through Friday, 7:30am – 4:30pm.

The People Operations team serves as a support team for both Potelco and InfraSource. 

The anticipated compensation for this position is $35-$45/hr, depending on experience and qualifications.

The Corporate Office Manager role is an InfraSource employee and receives benefits through InfraSource and Quanta Services. 

Front Desk & Office Operations

• Serve as the primary front desk contact, greeting visitors and managing incoming calls and inquiries
• Monitor and manage the general office and reception inboxes
• Coordinate mail, FedEx, and package handling, including daily pickups
• Manage keys and building access
• Oversee office setup and special projects to ensure smooth daily operations and a professional workplace
• Support internal meetings, trainings, and events, including room reservations, setup, catering, and materials

Administrative & People Operations Support

• Support onboarding logistics, including workspace setup, supplies, and access coordination
• Maintain and update company data, internal directories, phone rosters, and org charts
• Prepare documents and reports and perform data entry as needed

Culture, Communications & Engagement

• Serve as a visible, trusted connector across the organization, building relationships that support communication, collaboration, and cultural alignment
• Ensure leadership and engagement communications reach both field and office employees, including content coordination, distribution, and implementation
• Own the company newsletter, including gathering content, drafting, and publishing on a regular schedule
• Own the planning and creation of company town halls, including agendas, presentation content, logistics, and follow-up communications
• Manage employee recognition programs, including the All-Star Award, Crew of the Quarter, and retirements
• Support and participate in Great Place to Work (GPTW) initiatives

Facilities, Purchasing & Vendor Management

• Keep shared spaces (conference rooms, kitchen, coffee bars, supply areas) organized, clean, and functional through daily checks, and coordinate office décor and seasonal refreshes
• Schedule and coordinate office and facility maintenance, perform basic in-house repairs (e.g., replacing water filters, hanging wall art, changing emergency exit sign lights), and manage outside vendors for work that can’t be handled in house
• Serve as the primary liaison with building management and service vendors
• Order, stock, and maintain office supplies and kitchen inventory, and administer the Amazon Business and Staples Advantage accounts (purchasing, auto-shipments, user access, and account setup)
• Process and track invoices for utilities and miscellaneous office services
• Other duties as assigned

Minimum Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 5+ years of experience in office management, office administration, or a similar role
• Experience managing vendors, purchasing, and facility needs
• Strong written and verbal communication skills, including drafting internal communications
• Strong organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Professional, approachable, customer-service-oriented demeanor

Preferred Qualifications:

• Experience in construction, utilities, or a related industry
• Experience planning company events, town halls, or employee engagement programs
• Familiarity with HR or People Operations processes, including onboarding

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance