Job Description
Oppenheimer & Co. Inc., a leading mid-tier investment bank, is currently seeking a Conference Coordinator to join our Corporate Access & Conference team to help plan and execute our 10+ institutional investor conferences a year. The position is located in New York City.
The person will work alongside the conference team members to handle all company communications and interactions with the companies, vendors, clients and internal groups. Experience in a similar role, preferably within the financial services industry, is a plus. The candidate should be client-service oriented, highly organized, and technologically savvy. The ability to handle multiple tasks and a high volume of emails in a time-sensitive manner is critical for this particular position. This role requires strategic thinking, the ability to take initiative, and strong communication skills (the ability to manage multiple personalities is a plus).
The Conference Coordinator will be the front face for coordinating and executing our investor conferences.
Responsibilities include:
• Managing the presenter and client registration process and experience;
• Creating and tracking of invitations to the conferences;
• Coordinating the conference agenda with the companies, analysts and bankers;
• Creating and distributing weekly reports, including company status updates and RSVP reports;
• Creating marketing materials for the conferences;
• Acquire knowledge of institutional account base and the financial services industry;
• Oversee and project manage the technical needs of the virtual conferences (digital platforms, webcasting, website and database management);
• On-site management of in-person conferences;
• Assist with event logistics on corporate access or other events on an as needed basis;
• Assist with various ad-hoc projects which could include data entry, event reporting and onsite event support.
Qualifications:
• Bachelor's Degree required and ideally 2+ years in conference planning or corporate events;
• Corporate Access, Roadshow coordinator or Event Marketing experience a plus
• High proficiency in web-based registration and meeting scheduling software
• Must have excellent computer skills; proficient use of Word, Excel, Outlook, Access, Powerpoint, Internet and database management; working knowledge of Meetmax and Singletrack a plus;
• Exceptional attention to detail, must be self-motivated, articulate, and possess excellent verbal, written communications strong interpersonal skills;
• Ability to manage stress professionally and work under pressure
• Team player and willingness to assist on all events as needed
• Ability to manage multiple events and NDRs at any given time. The ability to multi-task several projects in a fast-paced environment with short timeframes effectively is critical
• Ability to travel and work long hours when necessary
Compensation:
For job postings in New York City, Oppenheimer is required by law to include a reasonable estimate of the salary range for this role. This salary range is specific to the City of New York and takes into account the wide range of factors that are considered in making salary decisions including but not limited to your skills, qualifications, experience, licensure and certifications, and other business and organizational needs. A reasonable estimate of the current base salary range is $70,000.00 - $100,000.00 at the time of this posting. Also, certain positions are eligible for additional forms of compensation such as discretionary bonus.
