5+ years in administrative, operations, logistics, or finance support roles.
Familiarity with invoicing, payment coordination, and accounts payable/receivable processes.
Strong organizational and communication skills with a focus on follow-up.
Experience coordinating across different countries and time zones.
Detail-oriented with a proactive problem-solving mindset.
Responsibilities
Liaise with tax departments, customs, and local government for operational matters.
Support local sourcing and logistics, primarily managing FOB flows from China.
Coordinate purchase orders, invoices, and payments for DDP flows with the US team.
Ensure timely completion of process requirements through effective communication.
Manage invoice administration and guide finance manager on payment actions.
Support accounts payable and receivable, following up on outstanding payments.
Coordinate office management needs, including CEO travel and team activities.
Benefits
Comprehensive medical, dental, and vision coverage.
Paid time off (PTO) and company holidays.
Supportive work environment with opportunities for cross-team collaboration.
Full Job Description
The Operations, Finance & Administration Coordinator supports the day-to-day administrative, finance, logistics, and office operations of the US business. The role works with external organizations and internal colleagues across the US and Hong Kong to keep local sourcing, tax matters, invoicing, payments, and office needs on track.
Key Responsibilities
Operations, Logistics & Sourcing
Liaise with US and Canadian tax departments, customs authorities, local government institutions, suppliers, and customers.
Support local sourcing and logistics activities. Approximately 90% of goods follow an FOB flow from China.
Understand the remaining DDP flows and coordinate related activities with the local US team, including purchase orders, invoices, system entries, and payments.
Communicate process requirements and follow up to help ensure activities are completed accurately and on time.
Coordinate with suppliers, customers, customs authorities, tax departments, and local government institutions on operational matters.
Finance & Accounting Support
Manage invoice administration, maintain visibility of invoices due, and guide senior Finance manager on payments requiring action.
Support accounts payable and accounts receivable activities, including following up with local customers on outstanding payments.
Coordinate with internal stakeholders when accounts-payable processing or payments are delayed or require resolution.
Work with General Accountant in Hong Kong on tax matters and related accounting questions.
Take a practical, problem-solving approach to resolving US tax and finance issues, escalating when appropriate.
Office Administration
Coordinate office-management needs, including arrangements for CEO’s New York trips and team activities such as birthday cakes and lunches.
Help ensure routine office and administrative requirements are handled smoothly.
Key Working Relationships
US and Canadian tax departments
Customs and local government institutions
Suppliers and customers
Local US and Hong Kong teams
Finance team for payment coordination
General Accountant for Meiyume USA, based in Hong Kong
Suggested Skills and Experience
Experience in administrative, operations, logistics, or finance-support work.
Familiarity with invoices, payment coordination, accounts payable and receivable, and basic logistics flows.
Strong organizational, communication, and follow-up skills.
Comfortable coordinating across countries, time zones, and internal and external stakeholders.
A proactive, detail-oriented, and problem-solving approach.
Compensation/Benefits:
The approximate annual base salary range for this position is $80,000.00 - $95,000.00, which can vary based on role requirements, skill set, and years of experience.
Comprehensive benefits package including Medical, Dental, Vision, PTO, and company holidays.
#meiyume
About Li & Fung
Li & Fung is a Hong Kong-based supply chain manager primarily for US and EU brands, department stores, hypermarkets, specialty stores, catalogue-led companies, and e-commerce sites. It acts as an intermediary between its clients and suppliers, many of which are located in Asia. The company provides services such as product design and development, raw material sourcing, factory selection and management, production planning and management, quality assurance and export documentation, and shipping consolidation. Li & Fung has been listed on the Hong Kong Stock Exchange since 1992.
