Core Whitman-Walker Primary Essential Duties- Performs and behaves in accordance with Whitman-Walker's mission, cultural norms and core values of dignity, respect, affirmation, and humility.
- Maintain a respectful, non-judgmental, and compassionate manner with patients/clients/staff.
- Demonstrate excellent customer service by identifying and exceeding customer requirements.
- Adhere to Whitman-Walker policies and procedures, with special attention given to HIPAA requirements.
- Maintain data integrity through conscientious use of relevant tools and employing a system of checks and balances.
- Demonstrate organizational skills necessary to multi-task, meet deadlines and re-prioritize as needed.
- Participate in organizational quality and performance improvement activities.
Job SummaryThe Assistant Controller is responsible for supporting the finance department in the full-cycle production of financial statements and general financial administration. Specifically, the duties include: oversight of comprehensive general ledger maintenance and reconciliation, monthly overhead allocations, fixed assets, bank reconciliations, AP/AR management, cash reporting and banking maintenance, and other monthly closing entries. In addition, duties include assisting and contributing to financial reporting/presentations, annual audit preparation and management, Uniform Data Set (UDS) and other regulatory requests and reporting. This position reports to the Deputy Chief Financial Officer.
Primary Essential Duties- Assist in the development of timely and accurate financial statements and reports, in accordance with generally accepted accounting principles (GAAP). Manages month and year end close, including closing procedures and entries for all areas within scope of responsibility.
- Implement, maintain, and strengthen control of the environment.
- Manages maintenance and reconciliation of the general ledger and related subsidiary ledgers. Ensure that reconciliations are completed in a timely manner.
- Manages all monthly recurring journal entries including prepaids, postage, fixed asset depreciation, accruals, and year end audit within areas of responsibility.
- Manages the funding and recording of health claims for a self-insured health insurance program.
- Ensures all bank activity is recorded, posted, and reconciled in a timely and accurate manner for both daily and monthly reporting.
- Oversee the maintenance of cost allocations within the financial system.
- Manages monthly departmental reporting, including identifying unusual items and unexpected variances.
- Manages the interconnection between monthly grant invoices and financial statement related reporting, ensuring accounts receivables entries, and other entries, are accurate for reporting and billing purposes.
- Assist management with assessment and accounting implications of new activities, including new accounting pronouncements.
- Maintain communication and coordination with Grants accounting and Payroll staff.
- Assisting with the evaluation and documentation of the accounting determination of grants, contracts, and contribution of accounting and revenue recognition and recording, in accordance with generally accepted accounting principles.
- Oversee the accurate completion and timely filing of 1099s by the AP Staff Accountant
- Manages the monthly reconciliation of fundraising activity in cooperation with Foundation staff.
- Manages and reviews the accurate and timely recording, approval, and posting of all cash disbursement activities.
- Provides guidance with respect to corporate credit card administration.
- Oversee the timely and accurate reporting of all operational cash deposits and petty cash transactions by the AR Staff Accountant
- Participates in management meetings to act upon a variety of matters including personnel matters and provides updates and reports as requested
- Supporting management in fact finding efforts concerning managerial actions or union grievance processing
- Reviews and makes recommendations for changes to collective bargaining agreements and the Employee Handbook to ensure ongoing compliance
Other Duties- Key participant and provides material assistance and participation in the annual audit for all organizations and leads to all areas within scope of responsibility. Coordinates auditor request documentation.
- Participates in and provides data in relation to all regulatory reporting including Medicare and Medicaid cost reporting and the annual UDS submission.
- Assists in the preparation of the annual IRS Form 990 and related tax returns for each legal entity.
- Assists and participates in and provides required data for site visits from funders when needed.
Management Responsibilities- Senior Accountant I, Staff Accountant I, Staff Account I, Accounts Receivable
- Participate in regular supervision and appraisal with staff.
Knowledge, Skills, and Talents Required- Excellent written and oral communication skills.
- Demonstrated experience supporting Financial and Single Audits
- Knowledge of general accounting and fiscal management policies
- Balance and income sheet reconciliation experience
- Experience and understanding of the revenue recognition process
- Excellent ability to troubleshoot, problem solve, and provide meaningful analysis.
- Excellent time management capabilities and ability to multi-task
- Proficiency in Microsoft Excel
- Experience with accounting software programs and/or automated accounting systems
- Ability to develop and maintain close and constructive professional relationships at all levels within the organization.
- Ability to take ownership of routine tasks and special projects as assigned.
Education and Experience Required- Bachelor's degree from an accredited institution is required.
- Demonstrated experience in a managerial accounting role is required.
- Experience as an Assistant Controller is strongly preferred.
- Prior supervisory experience within an accounting department required.
- Non-profit experience is highly preferred.
- Experience working with Blackbaud Financial Edge is a plus.
Working Conditions:Working conditions for this position are normal for an office environment. Individual may be required to work evenings and / or weekends and organization events.
Physical Demands:- Lifting: No more than 20 lbs. and infrequently.
- Movement: Standing and sitting for long periods.
- Visual: Long periods on computer.
- Concentration: Extended periods of engagement with computer systems where concentration is key to accuracy in data entry. Intermittent periods of engagement with a telephone system to respond to inquiries where concentration is key to task performance.
- Communication: Direct and indirect communication. Written and verbal competency.
