Establish standard operating procedures (SOPs) for back-office data entry, reporting, and project tracking within Ajera.
Serve as the primary subject matter expert and administrator for all software module updates and user training.
2. Full-Charge Accounting & Controller Duties
Oversee all monthly, quarterly, and annual accounting processes, including general ledger maintenance, journal entries, and reconciliations.
Lead month-end and year-end closing processes, producing accurate income statements, balance sheets, and cash flow reports.
Manage corporate cash flow forecasting, banking relations, and liquidity management.
Coordinate with external CPAs and tax advisors for annual tax preparation, audits, and compliance filings.
3. Project Accounting & Job Costing
Set up new client projects, tasks, phases, and budgets within Deltek Ajera based on contract terms.
Monitor project performance, labor burn rates, profitability, and WIP (Work in Progress) tracking.
Partner with project managers to ensure accurate time/expense entries and timely progress billing.
Manage the full Accounts Receivable (AR) cycle: client invoicing, payment posting, collections, and AR aging reports.
Manage the full Accounts Payable (AP) cycle: vendor invoice processing, subcontractor pay applications, payment distribution, and expense coding.
4. Payroll Administration
Process bi-weekly payroll, ensuring accurate tracking of billable vs. non-billable hours, PTO accruals, and deductions.
Reconcile payroll records with the general ledger and manage tax withholdings, state registrations, and year-end W-2/1099 generation.
Administer employee benefits enrollments, worker's compensation reporting.
Organizational Structure & Key Relationships
Employment Status: Direct-Hire / Full-Time
Direct Report: Reports directly to Rett and Dan (UEC Leadership).
Cross-Functional Collaboration: Collaborates in parallel with Blake, Chris, and Michael on the UIG side to ensure aligned financial practices, intercompany reporting, and shared operational efficiencies.
Qualifications & Skill Requirements
Experience: 5+ years of full-charge accounting or controller-level experience, preferably within architecture, engineering, construction, or professional services firms..
Core Competencies: Deep understanding of project-based accounting, WIP management, job costing, and AEC industry revenue recognition.
Payroll & Compliance: Proven track record in managing in-house or outsourced payroll processing and statutory tax compliance.
Soft Skills: High level of autonomy, strong problem-solving abilities, excellent communication skills, and the capacity to manage end-to-end back-office functions independently.
