Bachelor's degree in accounting, business, finance, contracts, or related field, or 10 years of relevant experience.
4 years of supervisory experience managing procurement staff.
2 years of procurement experience with a CPSR compliant system.
Proficient in automated procurement systems and MS Office, especially Excel and Word.
Intermediate skills in presentation, team building, and leadership.
Responsibilities
Supervise and guide procurement staff to meet operational objectives.
Ensure team performance meets or exceeds key performance indicators (KPIs).
Provide procurement support for timely acquisition of goods and services.
Guide team members on procurement policies and regulations compliance.
Review purchase requests for accuracy and resolve discrepancies.
Source, negotiate, and procure materials and services as needed.
Maintain accurate procurement records and facilitate audits.
Benefits
Named among leading employers at the forefront of defense contracting.
Opportunities for professional growth and development.
Supportive team environment focused on compliance and accountability.
Potential travel opportunities for project involvement and collaboration.
Full Job Description
Position Location
This position is onsite in Linthicum, MD.
Job Overview
The Subcontracts & Procurement Manager is responsible for leading a team of procurement professionals to award, administer, and close out purchase orders, subcontracts, and contracts to acquire a wide range of supplies, materials, equipment, and services. This role involves negotiating subcontracts, ensuring compliance with the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), company policies and procedures, and managing supplier relationships to meet project requirements. The Subcontracts & Procurement Manager must oversee and guide employees in executing cost-effective and timely procurement strategies, ensuring the team meets performance objectives while maintaining compliance with company policies and regulations.
Salary Range: $118,934.00 - $128,934.00
Responsibilities
Essential Duties & Job Functions:
Supervise and provide guidance, training, and direction to procurement staff members to achieved operational objectives.
Oversee team performance and daily operations, ensuring operational requirements are achieved and key performance indicators (KPIs) are consistently met or surpassed.
Provide exceptional procurement support to internal business and operational teams, ensuring timely and cost-effective acquisition of goods and services to maximize value, minimize delays, and contribute to overall project success.
Provide guidance and interpretation of company procurement policies & procedures, FAR, DFARS, and other supplemental acquisition regulations to team members.
Review purchase requests for completeness and accuracy; engage with requestors as necessary to resolve discrepancies and errors.
Source, negotiate, and procure materials and services as requested through approved purchase requests.
Perform market research, evaluate suppliers/subcontractors, issue requests for quotes (RFQs), issue requests for proposals (RFPs), analyze quotes and proposals, and select offers from approved vendors in accordance with source selection criteria serve the best interests of the business and its customers.
Create and maintain purchase orders and subcontracts within the designated procurement system, ensuring all data-including supplier/subcontractor information, pricing, delivery schedules, and terms-are accurate, complete, and updated regularly to reflect current procurement activities.
Track, manage, and expedite purchase orders and subcontracts to ensure timely delivery, resolve discrepancies, and manage modifications or cancellations. Ensure that all changes are properly documented and communicated to stakeholders and suppliers/subcontractors.
Perform Procurement File Reviews for team members and provide guidance as necessary to ensure compliant procurements.
Facilitate audit activities by providing required documentation and actively participating in discussions with auditors.
Maintain accurate and complete procurement records, including purchase orders, contracts and subcontracts, supplier/subcontractor communications, and compliance documentation, ensuring all records meet comply with company policies.
Ensure all procurement activities comply with company policies and procedures, FAR, DFARS, and other supplemental acquisition regulations.
Identify, design, implement, and support continuous improvement initiatives.
Ensuring staff meet performance standards, adhere to company policies, and achieve set goals.
Providing clear direction, necessary resources, ongoing support, and addressing issues promptly, and fostering an environment of growth and accountability for staff.
Adherence to established company safety policies and ability to work in a safe manner.
Compliance with company standard operating procedures and policies and procedures.
Performs other related duties as assigned.
Job Requirements
Mandatory:
Bachelor's degree in accounting, business, finance, contracts and contracting, purchasing, economics, supply chain management, or related field; OR ten (10) years of specialized Federal Government or Government Contractor contracting and procurement experience.
Education and experience may be substituted interchangeably.
Four (4) years of experience in a direct supervisory capacity managing, motivating, developing, and overseeing staff members with responsibility for compliance.
Two (2) years of procurement experience with a contractor purchasing system review (CPSR) compliant purchasing system.
Proficient and experience with automated procurement system(s).
Intermediate presentation, teambuilding, and leadership skills.
Intermediate level in mathematical functions.
Proficient in MS office products including Excel and Microsoft Word
Ability to obtain and maintain the required intelligence community level clearance.
Able to successfully pass any employment background check and/drug test as required.
Ability to travel up to 25% of the time. A majority of the travel is within a 60-mile radius of the assigned business office, but it also includes attendance to other domestic and international worksites and/or company offices.
