Weichert Workforce Mobility is hiring a Contracts Manager. The Contracts Manager is responsible for working directly with the Client/Prospect as well as across all WWM department Teams (including but not limited to: Business Development, Finance, Client Experience, Client Relations, and Implementation) to perform a broad range of functions focused upon the development, interpretation, and communication of critical legal and compliance documents and inquiries. The Contracts Manager will utilize a broad range of knowledge concerning company domestic and international operations and processes to ensure that legal documents and corporate-level mobility projects are produced meeting both internal contract approval requirements and negotiated final Client/Prospect specifications. The Contracts Manager must be proactive and able to identify issues, legal risks and potential liabilities and review such specific concerns with the General Counsel and internal stakeholders/SME's.
The ideal candidate will meet the following requirements:
- Interprets and analyzes legal documents; identifies agreed SME's and requests appropriate information from a variety of sources.
- Analyzes, evaluates and interprets client policy parameters and negotiated terms (i.e., payment, funding, bonus payouts) and drafts accordingly to legal documents.
- Applies knowledge of company contractual practice and discretion to determine best approach/response both internally and externally. Identifies inconsistencies within/between Client/Prospect negotiated or pending contractual terms and final documentation as produced by Legal in the course of following adopted Contract Approval SOP.
- Prepares initial redlined draft of applicable legal document for General Counsel review/additional comment.
- Cross-checks, compares, and validates updated information in all subsequent draft versions.
- Identifies specific ancillary document requirements (e.g., Supplier Questionnaires (Client and Prospect), Non-disclosure Agreement, Certificate of Insurance, Vendor Survey, IT Survey, etc.) and manages completion or execution of documents by Legal Department in accordance with the Contract Approval SOP.
- Participates in and contributes to the preparation meetings or conference calls internally and with Clients/Prospects.
- Manages the exchange of final legal document draft(s) with the Contract Requestor and prepares final document execution by the General Counsel.
- Distributes fully executed legal documents internally in accordance with the Contract Approval SOP.
- Consults with WWM internal Legal Dept Library regarding document/provision templates in order to effectively and accurately respond to Client/Prospect inquiries.
- Independently responsible for the review, revision, and final execution of Non-Disclosure/Confidentiality Agreements.
- Attends conference calls and other Legal functions with the General Counsel as needed. Assists General Counsel in carrying out the preparations for special projects by compiling requested information. Proofreads correspondence and legal documents as requested by General Counsel. Frames and facilitates General Counsel response to Client and colleague inquiries concerning potential legal claim matters.
- Acts in support of the General Counsel and the Director Contract Administration as a Legal Dept Subject Matter Expert contact to liaise with colleagues to provide answers to questions, guidance, recommendations and instructional training on key legal and internal processes and requirements including, but not limited to, invoicing, term/termination, FX currency conversion, pricing, financial credit approval, and amendment requests.
- Manages the relationship with the Legal Dept Library and owns responsibility for making decisions required to ensure the databases and templates meet the needs and requirements of the key internal stakeholders identified in the Contract Approval SOP. Creates and updates applicable information databases. Oversees as needed and implements all updates to Legal Library templates, forms, tracking, and management reports. Manages, organizes, and maintains documents in the electronic filing system.
- Conducts monthly and ad-hoc database reporting for the General Counsel and Executive VP of Business Development, and the Strategic Leadership Committee. Determines and assesses report requirements, compiles information and creates the report, including any customization of fields if needed, reviews for accuracy prior to submission.
- Responsible for the reconciliation and accuracy of Finance Dept credit facility reports prepared for General Counsel and Credit Committee in order to meet quarterly bank/lender compliance requirements.
- Performs other duties as assigned.
Job responsibilities include, but are not limited to, the following:
Education, Certification, and License Requirements- High school diploma or GED
- Associate's or bachelor's degree preferred
Experience- Minimum five (5) years of applicable business and legal experience
Knowledge, Skills, and Abilities- Strong oral and written communications skills
- Strong analytical skills and ability to think strategically
- High level of comprehension and organization skills
- In-depth knowledge across legal and financial terms and conditions in order to capture requisite elements accurately
- In-depth of knowledge of Weichert's legal/operating processes
- Strong attention to detail
- Ability to multitask and organize in a fast-paced environment
The estimated base salary range for this position is $80,000 to $100,000 (annually). The rate of pay offered is dependent upon several factors, including but not limited to, the candidate's relevant skills, education, work experience, job location/geographic region, and/or certifications.
Weichert offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, Paid Time Off (PTO), Flexible Spending Accounts (FSA), and much more.
