Job ScopeThe Contracts Manager supports the successful execution of Lydian's utility-scale solar, BESS, and related infrastructure projects by administering contracts, monitoring compliance, maintaining complete contract records, and coordinating commercial documentation from award through project closeout. The role works closely with Project Managers, Accounting, Engineering, Procurement, Legal, contractors, vendors, and subcontractors to ensure contractual requirements, payment support documentation, notices, and closeout obligations are managed accurately and on time.
The successful candidate will bring strong construction contract administration experience, excellent organization and written communication skills, and the ability to manage multiple priorities in a fast-paced project environment.
ResponsibilitiesContract Administration and Compliance - Administer and supervise contract monitoring, contract administration, and compliance activities for assigned projects.
- Review and track contracts, subcontracts, purchase orders, amendments, change orders, notices, commitments, and other commercial documents.
- Interpret applicable policies, procedures, and contract provisions, and provide direction to staff regarding relevant requirements.
- Develop and prepare regular reports on contract status, compliance, deliverables, risks, and outstanding actions.
- Determine priorities, goals, and objectives for assigned contract administration functions.
- Assist in resolving contract payment disputes and confer with contractors and internal departments regarding payments, required backup, and compliance.
- Develop, recommend, and coordinate implementation of new or improved procedures for assigned contract administration functions.
- Maintain contract compliance tracking and reporting, including key dates, deliverables, insurance, notices, permits, and closeout requirements.
Document Management & Project Coordination - Develop and maintain an organized electronic file management system for all contract-related documents.
- Coordinate the flow of construction documents, including contracts, change orders, owner correspondence, contractor, vendor and subcontractor liens or lien waivers, and insurance certificates.
- Draft correspondence, notices, transmittals, and other contract-related communications.
- Process and submit subcontracts to subcontractors and track execution through completion.
- Track and coordinate City, Town, county, and other applicable permit documentation with project teams and external stakeholders.
- Complete and submit contractor prequalification packages and bid packets.
- Work closely with the Accounting Department and Project Managers to support invoice reviews, payment processing, and complete project records.
- Maintain accurate and organized electronic files in accordance with Lydian's document control and record-retention expectations.
Project Closeout - Coordinate contract and administrative closeout for completed projects and work packages.
- Collect, review, and organize final lien waivers, warranties, as-built documentation, operations and maintenance manuals, insurance records, permits, and other required turnover documentation.
- Confirm completion of contractual closeout requirements and maintain complete final project records.
QualificationsExperience- Five or more years of experience in construction contract administration, contract management, project controls, or a related project delivery function.
- Demonstrated experience as a Construction Contract Administrator, Contracts Specialist, Contracts Manager, or similar role
- Working knowledge of construction contracts, subcontracts, change orders, payment documentation, lien waivers, insurance certificates, and project closeout processes.
- Experience supporting multiple concurrent construction or infrastructure projects.
Education & Technical Experience- Bachelor's degree in Business Administration, Construction Management, Engineering, Finance, Legal Studies, or a related field preferred; equivalent relevant experience will be considered.
- Proficiency in Microsoft Word and Excel; working knowledge of Outlook, Teams, SharePoint, and electronic document management systems preferred.
- Ability to develop clear trackers, reports, correspondence, and organized project records.
Preferred Qualifications- Experience supporting utility-scale solar, BESS, power generation, transmission, or other energy infrastructure projects.
- Familiarity with engineering, procurement, and construction contracts, equipment supply agreements, and construction services agreements.
- Experience with contract management, project management, or document control platforms.
- Working knowledge of permitting and authority-having-jurisdiction coordination.
Key Competencies- Excellent organizational skills and strong attention to detail.Strong written communication and business correspondence skills.
- Ability to manage multiple projects, competing priorities, and time-sensitive deliverables.
- Sound judgment, problem-solving skills, and the ability to identify and escalate contract or compliance risks.
- Collaborative working style and ability to coordinate effectively with Accounting, Project Management, Engineering, Procurement, Legal, contractors, vendors, and subcontractors.
- Ability to work independently while maintaining accountability for deadlines and deliverable quality.
Travel- Ability to travel to domestic project sites or company meetings as business needs require, generally up to 15%.
