The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
Essential Job Duties
• Assist with planning of procurements and setting pre-award schedules for contracts including Board actions
• Assist in coordination of Pre-Bid/Proposal Meetings to present the Project to potential bidder/proposers.
• Prepare drafts to review, finalize, and distribute to Plan holders
• Prepare draft award recommendations and Board reports
• Conform final contract documents
• Prepare required reports and contractual correspondence
• Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
• Assist in Contract standardization process
• Monitor all aspects of contract compliance
• Assist in resolving problems and disagreements between contractors
• Review contractor invoices for contractual compliance
• Conduct closeout actions upon contract completion such as final audit, payment, etc.
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
• Prepare Change Documents, Task Orders and Change Orders
• Route Change Documents for signature and tracks status
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
• Ensure that changes properly encumber contractual capacity and budget
• Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Assist with implementation of trend and change support programs
• Contribute to the advancement of goals through commitment to productive collaboration with all stakeholders
Hardware/Software Knowledge
• Microsoft Office Suite
• Adobe Acrobat
• Large-scale construction management type software such as PM Web, Primavera etc.
Professional Experience Level/Other Qualifications
• Minimum of 5 years of relevant experience in administration of commercial/government contracts.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
• Proven accuracy, reliability and completeness in job accomplishment
• Effective oral and written communication skills
• Must be able to interface with a variety of people with different technical levels and educational backgrounds
• Must be detail oriented and highly organized
• Must be able to produce accurate and timely results while maintaining a customer service attitude
• Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
• Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
• Experience supporting Multiple Award Task Order Contracts.
Education/Training
• A Bachelor's degree in engineering or business related field, as well as training in procurement,contract, construction and commercial law.
• Experience with project management software preferred
