Job DescriptionTurner & Townsend is seeking a
Contracts Administration Lead who services one of our key clients in their Global Real Estate Development Operations. This role will oversee a team across the US whilst interfacing with stakeholders across the globe. The team is responsible for the end-to-end management of the client's business transactions, from contract processing through to invoice payment. The Contracts Administration Lead will work closely with multiple stakeholders to successfully deliver their responsibilities, including; contract QA, purchase order creation, monitoring and management of business approvals, budget/funding management, regular reporting, invoice review, invoice issue resolution, invoice tracking, ad hoc reporting & analysis.
The ideal candidate has relevant procurement or commercial operations experience, strong leadership skills, and is able to analyse the existing transaction approach to delivering the service and identify ways to streamline.
The role would suit an ambitious, performance driven individual who is looking for the next step in their career development.
Requirements: - 8+ years of relevant experience.
- Expertise in process efficiencies/ streamlining and/or continuous improvement.
- Understanding of procurement/sourcing and contract activities.
- Understanding of the invoicing process, Accounts Payable, etc.
- Experience in Oracle or other financial management software.
- Highly self-motivated and customer centric.
- Desire to meet and exceed agreed service levels.
- Excellent interpersonal skills including great communication.
- Ability to demonstrate collaborative behaviors.
- Organized and thorough individual.
- Knowledge of Google tools to include: Docs, Sheets, Slides, and Drive.
- Strong people management skills.
QualificationsThe Commercial/ Procurement Operations service includes the follows:
- Contract Execution - Review contracts for accuracy and completion, route contracts for signature and upload to contract depository. Also assist in dealing with legal approvals, etc.
- Vendor On-Boarding - Submit Vendor Provisioning Forms and coordinate vendor orientations and equipment pickup, capture relevant details in database.
- Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow.
- Design Support - Submit design contracts into contract management tool, track and facilitate all approvals. Keep tracker up to date.
- Supplier Enrolment & Management - Ensure all suppliers are enrolled into the Client's financial systems.
- Documentation & Other Support - Maintain register of activities undertaken and associated timescales.
- PO Funding - Assist team in creating purchase orders for all global regions.
- Reporting - Assist in compiling monthly reports for Client approval.
- Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup.
- Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.
- Invoice Tracking - Track invoices from submission for review to payment to ensure vendors follow invoice submission requirements and AP processes the invoices correctly.
- Invoice Log and Dashboard - Manage the invoice log and dashboard to ensure all invoices are logged, issues categorized and metrics are accurately calculated.
- Invoice Analyst handbook - Update Invoice Analyst handbook's content with current processes and policies.
Additional InformationThe salary range for this full-time role is $165K - $185K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate's experience and qualifications.
*On-site presence and requirements may change depending on our client's needs* 
