4+ years in business management or construction, focusing on contract administration
Bachelor's degree in any field
Understanding of contracts related to NYSDOT and local municipalities
Team player with effective communication skills
Proficient in Microsoft Office and standard applications
Strong initiative and commitment to deadlines
Problem-solving skills with sound judgment
Experience with Procore preferred
Responsibilities
Communicate with owners regarding contract documentation
Coordinate with field staff on monthly costs and finance
Develop and maintain contractual documentation and files
Assist in preparing and negotiating contracts, including performance and pricing
Support contract closings by projecting final prices
Analyze and track contract payments, resolving related issues
Help Project Manager address contractual problems
Review and execute contracts for subcontractors
Create and maintain purchase orders in line with contracts
Update company ERP systems with current project information
Benefits
Comprehensive medical, dental, and vision insurance
401k plan with 5% employer match
Employer-funded Dependent Care FSA
Opportunities for annual performance-based raises
Generous paid time off and company holidays
Educational and professional development options
Frequent company-sponsored events
Friendly and relaxed office atmosphere
Dynamic and fast-paced work environment
Full Job Description
Haugland Group, a privately-owned Long Island, New York-based civil infrastructure and energy construction company has an immediate opportunity for an experienced Project Support Associate to join our team.
Key Functions
Communicate with owner in all areas that relate to contract documentation
Coordinate with field to prepare, review and evaluate monthly cost with finance department
Develop, edit, review, and maintain all contractual documentation and files in accordance with all required regulations
Assist in preparing and negotiating of all the elements of a potential contract or solicitation including schedule, performance, and price; and prepare related documents
Support and document contract closings including projecting final contract price
Analyze, compute, and track contract payments and support the resolution of payment-related problems
Assist and work with Project Manager to help resolve contract issues
Review, evaluate, execute and document contracts for subcontractors
Create, document and maintain purchase orders of goods and/or services in accordance with the contract
Update & maintain company/agency ERP system with all current project information in the appropriate programs. Change Orders, Purchase Orders, Subcontract Ledger, Progress Entry, Project Submittals, Job Cost.
This position is critically dependent on computer system interaction. Extensive computer experience is necessary
Assist with monitoring contractual compliance requirements
Desired Qualifications
4 (4) or more years in business management and/or construction experience (i.e. project manager) in a similar field of construction with specific emphasis on contract administration.
A 4-year course of study leading to a Bachelor's Degree with a major in any field
Working comprehension of contracts and specifications including but not limited to NYSDOT, Port Authority and local municipalities
Ability to participate productively as a contributing member in a team environment
Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
Proficient in the use of Microsoft Office and standard computer applications
Display a high level of initiative, effort, and commitment towards completing assignments in a timely manner
Ability to identify problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and makes recommendations
Knowledge and/or experience with working in Procore is preferred
Why Haugland?
Compensation range for this role is 90-120k
At Haugland Group, our benefits are designed to convey company culture and values which has employees at its forefront.
Excellent benefits package including medical, prescription drug, dental, vision, Health Savings, short/long term disability, and life insurance
401k with 5% employer match
Employer funded Dependent Care FSA
Potential for annual performance-based raise
Paid Time off
Paid company observed holidays
Educational and professional advancement opportunities
