Bachelor's degree in business or related field; MBA preferred
3+ years of experience in contract administration or related field
Strong knowledge of contract law, accounting principles, and finance
Exceptional attention to detail for spotting inconsistencies
Previous customer service experience with strong communication skills
Valid driver's license and acceptable motor vehicle record
Background screening required for employment offers
Responsibilities
Lead the review and execution of company contracts
Ensure contracts align with compliance and financial objectives
Analyze contract estimates for accuracy and reasonableness
Identify and negotiate risks in proposals and contract terms
Manage contract expiration dates and necessary documentation
Draft contract letters and communications
Collaborate with legal teams to ensure compliance and documentation accuracy
Benefits
Opportunities for professional development and growth
Collaborative work environment with cross-functional teams
Flexible work schedules including potential overtime
Supportive company culture focused on employee well-being
Engagement with diverse stakeholders and projects
Full Job Description
Summary of Essential Functions and Responsibilities
Lead the review, execution and tracking of all company contracts
Understand compliance and financial objectives and ensure contracts align with organization goals
Review contract estimates, including proposed materials, production costs, etc.; and determine whether they seem reasonable and accurate
Identify risks in proposals and contract terms and conditions; negotiate with appropriate operational team to mitigate risks
Review and manage contract expiration dates to determine renewals/auto-renewals and any required fair market value documentation that may be necessary prior to expiration of the term
Write contract letters and other communications and notices
Negotiate and approve contract terms while ensuring that projects remain within the established budget
Attend meetings to assess progress on projects which are in motion and take detailed notes to share with stakeholders
Analyze contracts to ensure they comply with state and federal laws and regulations
Determine whether contract meet the criteria for legal review or may be handled without legal involvement and executed in compliance with the contracting policy
Work closely with the internal/external legal team and executives to ensure policies and procedures are followed, documentation is complete and accurate and key payments are validated to ensure compliance with the associated contract
Management reserves the right to change and/or add to these duties at any time
Education and Experience Required
Must be 18 years of age
Bachelor's degree in business related field of study required; MBA preferred
Minimum 3 years' experience in contract administration or related field
Knowledge of contract law, accounting principles and finance
Possesses superior attention to details in order to spot inconsistencies in contracts
Previous experience in customer service and strong communication and mediation skills
Ability to safely operate company vehicles according to company policy. Must have valid driver's license, proof of auto liability insurance and acceptable motor vehicle driving record
Offers of employment are contingent upon satisfactory completion of background screening which includes criminal history and motor vehicle record check
Knowledge, Skills, and Abilities
Strong interpersonal and oral/written communicative skills; ability to work across all levels of the organization as a valued business partner
Innovative team player who can multitask and work independently and as part of a team
Must have excellent analytical thinking skills and problem-solving abilities
Must have strong organizational and time management abilities
Able to make a friendly impression when speaking to or corresponding with guests, vendors, and other employees
Must be self-motivated and disciplined
Must be able to prioritize and complete work assignments on a timely basis
Must maintain strict confidentiality and judgment regarding privileged information
Must have professional appearance with good personal hygiene
Must be productive in a fast-paced environment
Must maintain dependable work attendance and flexibility with assigned work schedules including any required overtime, evenings, weekends and holidays
Must be sensitive to the needs of our Guests and feel empowered to act to meet their needs within company guidelines
Must be able to utilize effective communication, problem solving, conflict management and interpersonal skills
Must be able to communicate effectively with Guests and Hosts using approved communication methods
Able to collaborate with cross-functional teams to plan, execute, and deliver projects ahead of schedule, fostering open communication and mutual support to achieve shared goals
Able to comprehend instructions and retain information
Able to perform duties consistent with creating a safe and secure environment for hosts and guests
Able to be flexible to handle frequent changes in priorities
Physical Requirements | Environmental Conditions
Lifting and Carrying: Position may require occasional to frequent lifting of up to 25 lbs
Mobility: Position may require intermittent to prolonged sitting, standing and/or walking for duration of shift, up to 13 hours
Repetitive Movements: This position may require performing repetitive movements and tasks throughout the shift, including repeated use of hands, arms or other body parts as part of typical job functions
Environmental Conditions: This position requires the ability to perform work tasks in varying weather conditions to include extreme cold and heat
Cognitive and Sensory Requirements: This position requires strong cognitive skills, including the ability to think critically, solve problems, process and retain information, have attention to detail and communicate effectively using approved communication methods
