The Contract Administration Manager is responsible for assisting the Estimating Department in contract and bid compliance and execution, including but not limited to supervising the Estimating Administrative Staff.
- Find projects to bid in all states, counties, municipalities, etc. Ensures all required paperwork is submitted for upcoming bids
- Update weekly agenda and submit to appropriate estimator or division
- Procure all bid packets, bid bonds, signatures, and distribute appropriately
- Submit bids; Quest CDM, Bid X, ACHD Open Gov, Bonfire, Onvia/Demand Star, Zycus, etc and maintain all bidding information
- Responsible for pre-qualification filings including all appropriate licensing and bonds
- Create jobs in JDE in preparation for contract input for interlink with HCSS along with producing job files.
- Responsible for ensuring that all contracts and budgets are entered into JDE via HCSS upload or by hand.
- Create and issue subcontracts
- Order and ensure that all subcontractors have provided certificates of insurance by maintaining a current database of all information pertaining to each project/contract.
- Responsible for the timely printing and distribution of all weekly job listings and monthly contract billing worksheets.
- Act as liaison between the Contracting and Accounting departments providing input and information as necessary for the purpose of job cost accounting and work in process (WIP) forecasting and reporting.
- Ensures proper filing and storage of records.
- Assumes other special activities and responsibilities as directed.
This job description in no way states or implies that these are the only duties to be performed by this employee. He/she will be required to follow any other instructions and to perform any other work-related duties requested by his/her supervisor.
Minimum Qualifications: - Bachelor's degree in business or construction management or equivalent work experience
- Extensive knowledge of the bidding process for Federal and State projects
- Knowledge of Prevailing Wage requirements
- Superior organizational and analytical skills
- Must be flexible in hours and days worked. Extended hours necessary at times for completion of projects which include weekends and holidays at times
- Must be able to travel on short notice
- Must pass background check
- Experience supervising others and ensuring deadlines are being met and work is submitted timely and accurately
- Reliability in checking own work to ensure accuracy
- Superior interpersonal skills. Ability to get along with diverse personalities, tactful, mature, flexible
- Attendance must meet the scheduled requirements of the Company
- Proven ability to perform and maintain a positive attitude and work safely
Preferred Qualifications:- Proficiency with project management and estimating software such as JDE, HCSS, and other relevant platforms
- Strong written and verbal communication skills for effective collaboration across departments
- Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail
- Experience working with public agencies and understanding of government contracting regulations
How to Apply:Knife River-Mountain Region offers Paid Time Off (PTO), a 401(k), as well as COMPANY PAID medical, dental, and vision benefits for employees and their dependents.
You may apply online at www.kniferiver.com/careers
If unable to apply online, mail completed application to:
P. O. Box 30238
Billings, MT 59107
