Position SummaryVista Equity Partners is seeking a Technical Program Manager for the Vista Applied AI team, a group of AI architects and engineers who build production agentic systems with Vista's 90+ portfolio companies.
The Technical Program Manager is a force multiplier for the team's AI architects and engineers. This person keeps every portfolio engagement on track, holds the team accountable to every commitment it makes, and gives team leadership the operating rhythm, reporting, and capacity to scale.
The ideal candidate pairs rigorous program management with the technical fluency to partner with engineers and the executive presence to work with portfolio company CEOs and CTOs, and uses AI in every part of the job. This role is for an immediate start.
ResponsibilitiesProgram Management & Portfolio Coordination- Own the integrated program plan across all Applied AI engagements, with one view of each portfolio company's scope, stage, milestones, owners, dependencies, and risks - from assessment and proof of concept through MVP, scale, and handoff.
- Keep the team on track and accountable: run regular check-ins on milestones and deliverables, surface slippage early, and hold owners to the dates they commit to.
- Staff and schedule concurrent engagements, spotting resource conflicts early andresolving them before they put deliverables at risk.
- Serve as the central coordination point with portfolio company CEOs, CTOs, and engineering leaders, Vista deal teams, VCT practice groups, and external system integrators.
- Run engagement governance end to end: scoping and statements of work, kickoffs, weekly status, steering reviews, and close-out and handoff.
- Track risks, issues, decisions, and dependencies, and escalate early with clear options and a recommendation.
Commitment Management & Team Operations- Maintain a single register of every commitment the team has made - to portfolio companies, Vista leadership, deal teams, and partners - and drive each one to on time
completion. - Design and run the team's operating rhythm, including weekly team meetings, and regular team planning.
- Take notes and capture action items in team meetings, then synthesize decisions and follow-ups with clear owners and due dates, and track each one to closure.
- Put AI at the center of how the program runs, automating notes, status reports, dashboards, and follow-ups, and build AI-enabled workflows that raise the whole team's productivity.
- Act as a force multiplier for the AI architects, absorbing coordination and administrative work so they can stay focused on hands-on delivery.
Reporting, Impact Measurement & Executive Communications- Build and maintain program dashboards covering engagement status, delivery against commitments, and business impact across the portfolio.
- Define outcome metrics with engagement leads - such as time to MVP, adoption, developer productivity, and value delivered - and synthesize results for Vista leadership and portfolio CEOs.
- Prepare executive-ready materials for leadership forums, CEO and CTO councils, and investment and board discussions.
- Keep portfolio companies connected to Vista's AI vision through consistent reporting and executive communications.
Knowledge Sharing & Strategic Initiatives- Capture and package what each engagement produces - reference architectures, agent libraries, playbooks, case studies, and success stories - so it can be reused across the portfolio.
- Own the team's communications, including newsletters, enablement resources, and event content that accelerate adoption.
- Strengthen the team's knowledge management systems and tooling (for example Jira,Confluence, and Slack) to support scale.
Qualifications- Bachelor's degree in business, engineering, computer science, or a related field, or equivalent experience.
- 4-7 years of experience in management consulting, technical program management, or PMO roles, ideally supporting engineering or technology teams (SaaS, enterprise software, or AI strongly preferred).
- Proven track record running several complex, concurrent programs with external stakeholders and delivering against commitments on time.
- Demonstrated track record of building and establishing the processes, operating cadences, and tools that make a team high-functioning, and of making them stick.
- Hands-on, daily use of AI is essential to this role, including using AI assistants and agents to automate meeting notes, status reporting, synthesis, and team workflows.
- Technical fluency to partner credibly with software architects and engineers, including comfort with the software development lifecycle, agile delivery, cloud platforms, and agentic AI concepts. Coding is not required.
- Exceptional written and verbal communication, with experience preparing executive-ready materials for C-suite and board audiences.
- Strong analytical skills, with the ability to define metrics, build dashboards, and turn data into clear recommendations.
- Ability to influence without authority, build relationships across Vista and its portfolio companies, and make sound calls between competing priorities.
- High ownership, sound judgment with confidential information, and comfort operating in ambiguity.
- Proficiency with program and collaboration tools (for example Jira, Confluence, Microsoft 365, and Slack).
- Experience in private equity, portfolio operations, or multi-client environments is a strong plus. PMP, PgMP, or agile certification is a plus.
- Willingness to travel up to 25% to portfolio companies and team on-sites.
The annualized base pay range for this role is expected to be between $105,000 and $140,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.
