Role: Construction Document Controller / Project CoordinatorLocation:Phoenix, AZ
Work Arrangement:100% Onsite
Industry:Data Center / Mission-Critical / Technology Infrastructure
Position Overview- We are seeking an experiencedConstruction Document Controller / Project Coordinatorto support a large-scale construction program. This role will be responsible for maintaining accurate, complete, and traceable project documentation throughout the construction lifecycle-from design and construction through commissioning, turnover, and closeout.
- The ideal candidate will have hands-on experience managingconstruction drawings, RFIs, submittals, document revisions, O&M manuals, as-built documentation, commissioning records, and closeout packageswhile coordinating with Construction Managers, Project Engineers, General Contractors, subcontractors, design consultants, and Operations teams.
- This is a highly visible role supporting complex construction projects where document accuracy, organization, compliance, and timely delivery are critical to project success.
Key Responsibilities- Manage and maintain project documentation throughout construction, commissioning, turnover, and closeout.
- Maintain document registers, logs, trackers, revision histories, approval status, and distribution records.
- Review and trackRFIs, submittals, drawings, specifications, transmittals, change documentation, and technical deliverables.
- Monitor overdue or incomplete documentation and proactively follow up with responsible parties.
- Coordinate with Construction Managers, Project Engineers, General Contractors, subcontractors, A&E teams, commissioning teams, QA/QC, and Operations.
- Manage turnover and closeout documentation, including:
- O&M manuals
- As-built drawings
- Commissioning documentation
- Warranty packages
- Testing reports
- Training records
- Equipment documentation
- Ensure documents follow established naming conventions, metadata requirements, revision controls, approval workflows, and project standards.
- Maintain organized electronic project records and ensure documentation is readily accessible and audit-ready.
- Identify documentation gaps, inconsistencies, and missing deliverables and drive them to resolution.
- Support project meetings, action-item tracking, status reporting, and documentation reviews.
- Assist with project turnover and operational acceptance activities.
- Develop and maintain document-control processes, workflows, checklists, and reporting tools.
- Support continuous improvement initiatives to improve document quality, visibility, and processing efficiency.
Required Qualifications- 5+ years of experiencein Construction Document Control, Project Documentation, Construction Administration, Project Coordination, Project Controls, or a related field.
- Hands-on experience working with construction documentation, including:
- RFIs
- Submittals
- Construction drawings
- Specifications
- Transmittals
- Change documentation
- As-built drawings
- O&M manuals
- Experience withturnover, commissioning, or project closeout documentation.
- Experience working with electronic document management systems (EDMS/CDE).
- Strong understanding of document revision control, approval workflows, and document tracking.
- Experience coordinating with contractors, subcontractors, engineers, project managers, and other project stakeholders.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage a high volume of technical documentation while maintaining accuracy and traceability.
- Strong written and verbal communication skills.
- Proficiency with MS Office, particularlyExcel, Word, Outlook, and SharePoint.
Preferred Qualifications- Experience supportingdata center, mission-critical, semiconductor, industrial, infrastructure, or large-scale commercial constructionprojects.
- Experience withProcore, ProjectWise, Aconex, Autodesk Construction Cloud/BIM 360, ProjectSight, or similar platforms.
- Experience supporting commissioning and operational turnover.
- Experience with QA/QC documentation and audit-ready project records.
- Familiarity with construction specifications, Division 01 requirements, and contractual deliverables.
- Experience with project controls, scheduling, procurement, or construction administration.
- Bachelor's degree in Construction Management, Engineering, Business, or a related discipline is a plus.
Ideal Candidate Profile- The ideal candidate is someone who can operate betweenDocument Control, Construction Administration, and Project Coordination.
- You should be comfortable working with large volumes of technical construction documentation, identifying gaps before they become project issues, coordinating with multiple stakeholders, and keeping documentation moving toward completion.
- Experience supportinglarge-scale data centers, semiconductor facilities, mission-critical infrastructure, or other complex construction programsis highly preferred.
- What You'll Bring
- Strong construction document-control discipline
- Excellent follow-up and stakeholder coordination skills
- Ability to identify missing or inconsistent documentation
- Strong understanding of construction project workflows
- High attention to detail and data accuracy
- Ability to work independently in a fast-paced onsite environment
- Proactive approach to resolving documentation and closeout issues
- Strong ownership of project records from construction through final turnover
Location: 100% Onsite in Phoenix, AZSalary Range: The salary for this position is between $150,000 - $155,000 annually. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [long-term disability insurance] [short-term disability insurance] [personal days accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertains to the City/ State] [12-15 days of paid vacation time] [6-8 weeks of paid parental leave after a year of service] [9 paid holidays and 2 floating holidays per calendar year] [Ascendion Learning Management System] [Tuition Reimbursement Program]
Want to change the world? Let us know.Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!
Preferred Skills RFI
- Submittals
- Construction drawings
- turnover
- project closeout documentation.
Job details Job ID 333214
Role Construction Document Controller
Location Phoenix, Arizona, US
Job type Direct Hire
Recruiter Divya
Email divy.tandel@ascendion.com
