Construction Administrator

The Construction Administrator protects the commercial integrity of qualifying projects from estimate and proposal development through contract formation, execution, billing, and closeout. The position provides high-volume commercial oversight; compares customer contracts to Rain for Rent proposals and internal approvals; preserves estimate intent and margins; establishes downstream purchase-order, subcontract, work-order, Schedule of Values, billing, tax, fee-recovery, and commercial-control requirements; and makes unresolved exposure visible to the appropriate approval levels. The Construction Administrator partners with Estimating, Sales, Contracts, Credit, Purchasing, Accounts Payable, Finance, Branch Administration, Project Management, and Operations to ensure the deal Rain for Rent executes reflects the deal Rain for Rent intended to sell.

Summary:

The Construction Administrator protects the commercial integrity of qualifying projects from estimate and proposal development through contract formation, execution, billing, and closeout. The position provides high-volume commercial oversight; compares customer contracts to Rain for Rent proposals and internal approvals; preserves estimate intent and margins; establishes downstream purchase-order, subcontract, work-order, Schedule of Values, billing, tax, fee-recovery, and commercial-control requirements; and makes unresolved exposure visible to the appropriate approval levels. The Construction Administrator partners with Estimating, Sales, Contracts, Credit, Purchasing, Accounts Payable, Finance, Branch Administration, Project Management, and Operations to ensure the deal Rain for Rent executes reflects the deal Rain for Rent intended to sell.

Essential Duties and Responsibilities:

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other lawful instructions and duties requested by his or her supervisor.

• Serve as the commercial-readiness and contract-administration gateway for qualifying projects and apply the appropriate level of review based on contract structure, risk, value, third-party exposure, compliance obligations, billing requirements, and approval needs.

• Compare ROM's (Rough Order of Magnitude Pricing), estimates, proposals, customer contracts, purchase orders, exhibits, amendments, and internal approvals to identify changes or discrepancies in scope, pricing, assumptions, exclusions, contract delivery method, billing presentation, payment terms, retention, risk allocation, schedule obligations, and compliance requirements (taxes, surcharges, etc.)
• Prepare estimate-to-contract variance reviews and Commercial Basis Memoranda for qualifying projects. Preserve estimate visibility and provide a documented baseline for project turnover and later performance review.
• Validate sales- and use-tax treatment, fuel surcharges, environmental fees, administrative fees, and other recoverable costs. Determine whether costs are separately billed or embedded within rates and communicate the approved coding, pricing, and billing treatment downstream.
• Develop pre-contract commercial strategies for temporary labor, subcontracted work, re-rented equipment, specialty services, and other third-party exposure. Confirm proposals contain clear scope, pricing, assumptions, exclusions, markups, and recovery provisions.
• Partner with the Contracts and Purchasing departments to obtain project-specific flow-down and risk-mitigation requirements and to apply approved downstream documents to vendors without duplicating or undermining existing purchasing relationships and master agreements.
• Create the initial post-award Schedule of Values and align it with the estimate, executed contract, billing requirements, cost codes, taxes, fee-recovery methods, retention, payment applications, change-order structure, and expected margins.
• Lead recurring commercial-risk reviews, exposure reporting, and contract-compliance audits for qualifying projects. Track recurring failure modes and recommend improvements to proposal language, estimate assumptions, contract controls, purchasing documents, billing practices, and commercial playbooks.
• Identify projects requiring executive approval or the highest-order commercial improvement. Prepare decision-ready summaries showing exposure, alternatives, functional positions, recommended action, and required approval.
• Other duties as assigned.

Qualifications:

To perform this job successfully, an individual must:

• Perform each essential duty satisfactorily.
• Model accountability, adaptability, emotional intelligence, and continuous learning while fostering a culture of personal and professional growth.
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience:

• Education: Associate's degree in Construction Management, Business Administration, Engineering, Accounting, Finance, or a related field, or an equivalent combination of education and experience. A Bachelor's degree in one of these fields is preferred.

Required experience: Minimum of five (5) years of progressively responsible experience in construction administration, project controls, estimating, contract administration, procurement, project management, branch administration, agreements with vendors/subcontractors, job costing, operations support, or commercial project delivery. Preferred experience: Industrial construction, mechanical contracting, specialty contracting, industrial services, or rental equipment.

Work Environment:

The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job.

At RfR, in-person work at our offices and/or branch locations is a top priority because it allows us to more effectively collaborate, connect, and builds a workplace culture that drives our continued success. This role requires regular onsite presence at RfR offices and branch locations.

While performing the duties of this job, the employee will be exposed to outdoor changing weather conditions and well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. The employee is periodically exposed to moving mechanical parts, fumes, or airborne particles, extreme cold and heat (non-weather), vibration, and risk of electrical shock. The noise level in the work environment is usually moderate.

What We Offer:

At Rain for Rent®, we take pride in taking care of our team. We offer a comprehensive benefits package and a supportive work environment where employees can thrive both personally and professionally. Our offerings include:

• Comprehensive medical, dental, and vision insurance
• Matching 401(k) retirement savings plan
• Competitive base salary
• Nine paid holidays and a generous paid time off (PTO) program
• Tuition reimbursement to support continued education
• Company-sponsored training and career development opportunities
• This role is eligible for our annual incentive bonus plan
• And many other valuable perks

We are proud to support those who have served our country. We are honored to share that Rain for Rent® has earned the Military Friendly® Employer Gold (MFE) Gold Designation for 2026! This is our fourth consecutive year being recognized, and our second year achieving Gold-level distinction. We are committed to hiring and supporting veterans. Vets - Rain for Rent® When you join the Rain for Rent team, you're not just building a career-you're building meaningful relationships, doing work that matters, and making a positive impact in your community. The choice is easy. Join the Rain for Rent® team today.

**Rain for Rent® does not accept 3rd party applicants**

Estimated Salary Pay: $80,000 - $95,000 annual

#LI-ML1