Pritchard Industries is seeking a Remote
Commercial Coordinator to oversees the administrative and operational backbone of the Commercial team. This role ensures consistency, accountability, and follow-through across core commercial processes while supporting CRM administration, data management, contract administration, renewal tracking, portal management, deal execution, and proposal development.
Commercial Administration Oversight- Own day-to-day administrative operations for the Commercial team
- Organize, document, and execute consistent processes
- Manage travel calendars and distribute regular team updates
CRM Administration & Data Management - Support administration of Microsoft Dynamics 365 and related commercial systems
- Enter, update, and maintain account, contact, opportunity, and activity records
- Ensure compliance with CRM data entry standards and naming conventions
- Conduct routine audits to identify duplicate, incomplete, or inaccurate records
- Maintain data integrity across accounts, contacts, opportunities, and pipeline records
- Generate and distribute CRM reports, dashboards, and performance metrics
Contract, Renewal & Portal Management - Maintain repository of client contracts, amendments, and service agreements
- Track contract expiration dates, notice periods, and renewal opportunities
- Coordinate renewal activities with Sales, Operations, Legal, and Finance teams
- Monitor bid portals and procurement websites for rebids and solicitations
- Manage portal registrations, user access, profiles, and company information
- Manage RFP portal logins, usernames, passwords, and permissions
- Maintain a centralized log of bid sites, registrations, and renewal requirements
- Monitor website inquiries and forward to the appropriate internal parties for follow-up
FOIA Management - Coordinate the full FOIA lifecycle
- Track submissions and status updates
- Maintain organized records and ensure timely follow-up
QBRs - Coordinate scheduling and production of QBR materials
- Validate data accuracy and executive-ready reporting
Deal Desk & Proposal Support - Support Deal Desk activities and opportunity tracking
- Audit evergreen materials for accuracy
- Support proposals, RFIs, supplier questionnaires, and forms as needed
Key Performance Indicators - CRM data accuracy and completeness
- Timeliness of CRM updates and data entry
- Contract renewal tracking accuracy
- Bid portal compliance and access management
- Proposal support turnaround times
Core Deliverables - Accurate CRM records and opportunity data
- Contract and renewal tracking reports
- Bid site and portal access log
- Executive and operational reports
- Proposal and Deal Desk documentation
Benefits: - Full-Time
- Monday - Friday 8:00am - 5:00pm
- Salary: $75k - $95k Annually
- Paid holidays and vacation time
- Health Benefits Package
