Club Controller

Club Controller

Laurel Oak Country Club | Sarasota, Florida

Job title: Club Controller

Reports to: General Manager, Finance Committee and the Board of Directors

Classification: Salary, Exempt

Working Hours: According to shift assignment

Job purpose

The Club Controller is responsible for managing the financial and accounting operations of the Golf Club, ensuring accurate reporting, strong internal controls, and fiscal accountability. This role oversees daily accounting functions, financial statements, budgeting, cash management, and membership billing.

The Controller works in close partnership with the HG Accounting Team in the Support Center to ensure alignment with corporate policies, reporting standards, and audit requirements.

Also provides Human Resources Coordination, serving as the onsite liaison between the Club's management team and the HG Human Resources team, coordinating timely incident reporting, employee documentation, payroll and employment tax updates, benefits updates and eligibility, annual administrative changes, and other routine HR matters. Ensure required information is accurately maintained and promptly communicated to HG Human Resources.

This position reports directly to the Club's General Manager/COO and provides financial insights and reporting to the Finance Committee and the Board of Directors to support informed decision-making and the Club's long-term financial health.

Duties and responsibilities

• Drive preparation and completion of the annual club, operating and capital budgets
• Perform monthly variance analysis between actual results and budget and review with the General Manager, Finance Committee and the Board
• Work with Hampton Golf accounting by defining their role and duties, while also defining those of the in-house team - ensuring all work is completed properly
• Work with Department Heads to ensure efficiency and proper controls over financial activities
• Assist the Board and the General Manager with periodic cash forecasts
• Ensure regular reconciliations of all balance sheet accounts
• Ensure proper recording of all cash transactions
• Supervise monthly financial statement closing process including the preparation of regular workpaper package
• Manage and review the correct recording of all lease and loan payments, and compliance with covenants
• Supervise the bi-weekly payroll process. Review all payroll, including paid time off for accuracy
• Supervise, teach, and mentor onsite accounting team
• Analyze processes for improvement. Recommend and implement process changes where appropriate
• Participate in special projects and prepare ad hoc reports as needed
• Manage the annual independent audit process
• Manage the annual tax and regulatory filings
• Performs other duties as assigned.

Qualifications

• Bachelor's degree in finance, accounting, or related areas
• Minimum of 7 years prior experience in a club environment or hospitality related industry in accounting or finance.
• Preferably a Certified Public Accountant or Certified Hospitality Accounting Executive, (CHAE)
• Proficient in Jonas, QuickBooks and Microsoft Office
• Has a thorough understanding of generally accepted accounting principles (GAAP).
• Has a proven track record of working independently, as well as, within a team environment.
• Strong organization skills, attention to detail and the ability to adapt to various situations and needs quickly.
• Has strong oral, written, and interpersonal communication skills. He or she has the ability to communicate effectively in a collaborative work environment.
• Has a demonstrated ability to follow through on commitments and meet deadlines.
• Is a courageous thought partner with the General Manager and the Board. He or she is detail-oriented but also a strategic thinker.

Working conditions

Works indoors. Potential exposure to sharp and rapid equipment movement, sharp utensils, harmful chemicals, and or solvents if proper safety procedures are not followed.

This job description does not imply that the above are the only responsibilities assigned to this position. Employees holding this position will be required to perform any on the job related duties as requested. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Physical requirements

Good organizational and verbal skills. Ability to use logical and rational thinking to resolve issues. Ability to perform basic mathematical skills, monitor and develop subordinates, visually monitor the operation areas and write and read member communication.

Must have the ability to perform moderate physical work and may be required to lift up to 80 lbs., up to 50 lbs. frequently and up to 20 lbs. constantly. Perform activities such as bending, kneeling, crouching, climbing, reaching, standing, pushing, lifting and grasping for up to 5 hours without sitting. Ability to consistently lift, carry and load adaptive and other sports equipment that may weigh 50 or more pounds, and sustain aerobic activity for 20 consecutive minutes.

Please be advised that all work that requires the use of a ladder more than 8 ft. long must be reviewed by Hampton Golf's Club Maintenance person. Following an assessment of the situation, a determination will be made as to whether a maintenance team member or subcontractors will perform the necessary maintenance task. No other staff member is authorized to climb to heights exceeding 8 ft. and/or perform such maintenance. In addition, personnel are prohibited from entering facility attics, walking on the roof of buildings and/or from using scaffolding.

Use the following safety precautions when using an 8ft. ladder:

• Correct placement of the ladder. The safest angle for a straight ladder is to ensure it is placed on-fourth the distance from the base to the point of support. "A" frame ladders naturally comply.
• Ensure the ladder is placed on a firm level surface, and do not place the ladder near a doorway.
• Ensure there are non-skid shoes on the ladder.
• If using a medal ladder, be sure that it is not near electrical wires.
• One person on a ladder at one time, and ensure another staff member is holding the ladder in position.
• Never overreach.

This job description includes, but is not limited to, the duties and responsibilities noted above. The essential functions of this job description are not exhaustive and may be supplemented.