Chief Of Fiscal/Administrative Services 1

POSITION HIGHLIGHTS

• SHIFT: Full-time | 40 hours per week | first-shift
• SCHEDULE: Monday through Friday, 8:30 AM - 5:00 PM
• LOCATIONS: Hartford, CT
• NOTE: After successful completion of the working test period, the role may offer a hybrid telework schedule.

YOUR ROLE

As the Assistant Chief Fiscal Officer for the Department of Children and Families, you will have direct direct responsibility for managing a budget of over $800,000,000, leading a large number of fiscal employees, and developing plans to meet operational goals.

More details about this position can be found within the 'Example of Duties' and the class specification.

Selection Plan

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IMPORTANT INFORMATION FOR THIS RECRUITMENT:

• In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
• Please include any related endorsements and/or certification and licensure credential details within your application.
• Be sure to select all locations you are interested in and commutable to.

FOR ASSISTANCE IN APPLYING:

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BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• NEW: Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information."
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview:Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE'RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Samantha Rivera at Samantha.Rivera@CT.Gov

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, central business operation, this class is accountable for administering the programs and operations of a major fiscal division or fiscal/administrative services division.

EXAMPLES OF DUTIES

• Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;
• Develops, implements and evaluates division policies, goals and objectives;
• Designs and develops division programs and activities;
• Implements new procedures and procedural revisions;
• Determines appropriate staffing levels and directs management and coordination of staff;
• Designs and implements performance review standards for division staff;
• Maintains contacts with individuals within and outside of division who might impact on policy or program activities;
• Acts as liaison for department with internal and external state contacts;
• Directs financial planning activities including long and short-term forecasting;
• Assists EDP experts in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial analyses;
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
• Leads the recruitment and hiring of staff, including outreach, interview and selection;
• May direct a program of internal and/or external audit;
• May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
• May ensure conformance in a facility or institution with related standards of JCAHO, OSHA, Environmental Protection and other regulatory agencies;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • and ability to apply management principles and practices;
  • and ability to apply relevant state and federal laws, statutes and regulations;
  • and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;
  • principles and procedures of payroll, purchasing, grant administration and contract administration;
• Considerable
  • interpersonal skills;
  • oral and written communication skills;
• Considerable ability in preparation and analysis of financial and statistical reports;
• Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, payroll, purchasing, or other administrative functions) at least one (1) of which must be an accounting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must be at a managerial level.

NOTE: For state employees this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

*Descriptions of these fiscal/administrative functions are attached.

PREFERRED QUALIFICATIONS
• Demonstrated experience in preparing, analyzing, and presenting a state budget and financial reporting to organizational leaders and external parties
• Demonstrated experience in making and presenting strategic and operational proposals to meet organizational goals.
• Demonstrated experience with successfully running teams of larger than 10 Fiscal employees, meeting deadlines, adhering to good accounting practices and audit requirements.