POSITION SUMMARY :Under the supervision of the Chief Executive Officer, this position is responsible for the strategic and operational oversight of the organization's financial management. This includes cash management, financial planning, budgeting, accounting, reporting, compliance with federal and state regulations, auditing, internal controls, and risk management. The position provides financial guidance and support to executive leadership and program directors to assist in organizational decision-making, financial planning, and effective management of program budgets and resources.
DUTIES AND RESPONSIBILITIES : - Oversees the maintenance and accuracy of the general ledger ; reviews subsidiary systems including accounts receivable, notes receivable, fixed assets, accounts payable, payroll, budgets and related subsidiary systems.
- Authorizes and approves transactions within established agency policies and procedures.
- Develops and maintains policies and procedures to strengthen internal controls; ensures compliance with GAAP and nonprofit accounting standards.
- Ensure compliance with federal, state, and local funding requirements, including Uniform Guidance (2 CFR Part 200), where applicable.
- Oversees financial reporting for grants and contracts, including cost allocation and allowability.
- Ensures timely and accurate submission of required reports (e.g., federal financial reports such as ETA-9130, if applicable.
- Prepares and submits the annual indirect cost rate proposal to the appropriate federal agency, including the Department of Labor.
- Coordinates and manages the annual independent audit and any program-specific audits or monitoring.
- Ensures timely resolution of audit findings and implementation of corrective actions.
- Assists with the preparation of internal departmental budgets with program staff; incorporates all budgets into the total PPEP budget.
- Monitors program budget performance and provides variance analysis and recommendations.
- Reviews internal financial records, including the detail general ledger and supporting transaction details, program income statements, corporate and agency income statements and other financial performance reports.
- Ensures accurate and timely preparation of monthly, quarterly, and annual financial statements.
- Reviews internal financial reports with the CEO, CAOs and Program Directors.
- Provides internal financial statements to banks, creditors, grantors and other parties as appropriate
- Oversees maintenance of the financial reporting software; identifies finance office staff training needs as well as needed hardware and software upgrades; implements staff training and hardware upgrades.
- Liaison and LEA Authorized Representative for the Arizona Virtual Academy, an on-line school operated by K12 STRIDE under the PPEP charter.
- Manages daily cash flow; makes appropriate transfers to meet operating cash flow needs including payroll funding.
- Oversees risk management and legal activities: letters of agreement, independent contract agreements, vendor contracts, leases, and other legal documents and agreements.
- Oversees organizational risk management, including insurance coverage and financial risk mitigation.
- Collaborates with the Directors of Human Resources and Information Technology to support the ongoing maintenance, updating, and effective operation of organizational information systems, infrastructure, and related program information.
- Reviews procedures and controls to ensure compliance, follows up on discrepancies and reports of internal controls and operating procedures.
MINIMUM QUALIFICATIONS : - Bachelor's degree in Finance, Accounting, Business Management or a comparable field.
- Seven (7) years prior work experience managing the financial assets for an organization of comparable size.
- Seven (7) years of progressive leadership or senior management experience, preferably within a socially responsible organization, including at least three (3) years of experience in operational or administrative management.
- Knowledgeable and familiar with GAAP and federal Uniform Guidance (2 CFR 200).
- Familiar with the requirements of the Arizona State Board of Charter Schools and management of a public charter school.
- Four (4) years prior work experience in grants/contract management.
- Skills should include organizational development, personnel management, budget and resource development, and strategic planning; demonstrated success developing and monitoring systems to manage both operational and programmatic work that involve high levels of collaboration.
- Valid Arizona driver's license and clearance/approval from corporate auto insurer.
- Prior work experience in a government, education or private non-profit environment.
- Intermediate proficiency in MSWord, Excel, database programs, and financial management software, including Solomon or comparable systems.
- Successful completion of a background check in accordance with PPEP's established hiring requirements.
OR - Any combination of academic education, professional training, or work experience, which demonstrates the ability to perform the duties of the position.
PREFERRED QUALIFICATIONS : - Current licensure as a Certified Public Accountant or MBA is preferred.
- Ten (10) years of experience managing the financial and operational activities of an organization of comparable size
- Ability to communicate effectively, both verbally and in writing, with executive leadership, employees, external auditors, financial institutions, funding agencies, and other stakeholders
- Bilingual (English/Spanish)
PHYSICAL REQUIREMENTS: - Must be able to see/read a computer monitor screen.
- Must be able to lift and carry five (5) pounds.
