POSITION SUMMARY:
Reporting to the Board of Directors, this position is responsible for all of the administrative functions of organization as defined in the PPEP Bylaws, including, finance, human resources, property and insurance and information technology. The Chief Executive Officer appoints and leads the Organization's Management Team towards our agency mission to "improve the quality of rural life for the poor, refugees, farmworkers at home and abroad." Is a representative of the organization in communities and various governmental and private agencies. The bylaws define two types of CEO's; Domestic and International whose duties may be combined at the pleasure of the PPEP Inc. Board.
DUTIES AND RESPONSIBILITIES:
1) Finance Accounting and control structure - Manages all aspects of accounting and internal control structure to ensure transactions are properly recorded and authorized, and that they meet contract, grant and other regulatory requirements.
• Reporting - Develops a system of internal reporting to assist management in reviewing financial performance of programs. This includes identifying unusual transactions and significant financial variances. Develops a system to ensure all external reports are prepared and filed on a timely basis and that those reports are complete and accurate.
• Budget Preparation - Responsible for the development of a corporate budget, including the establishment of corporate budget guidelines. Assists management and staff in developing individual program or grant budgets including those necessary in applying for new or existing funding.
• Asset Management - Manages corporate investments, including the development, implementation and review of a corporate investment policy. Ensures assets will be managed in such a way as to provide a reasonable return on idle cash assets while minimizing financial and market risks associated with the investment of those cash assets.
• Independent audit - Ensures that an annual independent audit is conducted in accordance with federal, state and local laws and presented to the Board Finance Committee and the full board for approval..
2) Human Resources
• Compliance - Ensures compliance with all Federal, state and local laws regarding employment, including but not limited to EEOC, FLSA, ERISA and OSHA.
• Policies and procedures - Establishment and maintenance of personnel policies and procedures, which are equitable, consistent and current. Ensures that policies are adhered to, apply uniformly to all
employees, that they promote employee moral, growth and continued employment with the organization.
• Compensation and benefits - Constantly evaluates employee compensation and benefits to ensure compensation and benefits are fair, competitive, and that they promote employee retention.
3) Information Technology
• Hardware and software - Provides standards for computer operating system platforms, application software and hardware consistent with current technology. This includes selection, use and integration.
• Assess corporate needs - Provides continual assessment and solutions for corporate technology needs including, updates in hardware and software, employee training and corporate processes which offer opportunities for cost savings or increased productivity.
• Information Management - Responsible for developing a framework for information management including all manual and electronic systems. This includes all aspects of data management, financial and non-financial, including recording, reporting, retention and use.
4) Property and Insurance
• Safeguard Corporate Assets - Ensures that corporate assets are safeguarded from unauthorized access or use through the development and implementation of an inventory system and related procedures.
• Insurance Coverage - Establishes and maintains insurance coverage for all aspects of the Organization's operations. Ensures coverage and policies reasonably cover risk and that they meet all contract, grant and other regulatory requirements.
• Risk Management - Develops and implements a system to manage all significant aspects of corporate risk.
5) International Liaison
• Communication Facilitation- Ensures an open line of communications between PPEP and International Business, governmental, tribal and other relationships are fostered and maintained within the International community. At such time as the board authorizes an International CEO those duties may be transferred.
• Assess International Needs- Provides assessment as needed to ensure that International networks are maintained and good relationships are fostered that coordinate with corporate goals and missions. Coordinates efforts with the agency International Committee.
i) Assists with international wire transfers of funds as authorized by the board. Coordinates with the West African Rural Empowerment Society (WARES) on matters relating to the African Continent.
ii) Maintains the integrity of the www. PPEP.org Website/Rural Institute and the Agency Archives, Trademarks, and Board minutes. The position is subject board approved CEO the Succession Plan
iii) Maintains the integrity of the agency Strategic plan.
6) Subject to duties outlined in the PPEP Inc Bylaws Section XIII A.-F.
• Other responsibilities as assigned by the Board of Directors.
MINIMUM QUALIFICATIONS:
• PhD, Master's degree in Business Administration, Educational Administration, Public Administration or related field. International Relations
• Ten (10) years of progressive responsibility in business management and consulting, including three (3) years executive management experience as a Chief Financial Officer or Chief Administrative Officer for a large, high-volume nonprofit organization.
• Demonstrated ability to apply current technology to business processes and provide efficient and cost-effective solutions to complex processes.
• Demonstrated knowledge of laws and other regulatory requirements, which impact, on human resource issues including, ADA, EEOC, FLSA and OSHA.
• Demonstrated ability to apply Organizational policies and procedures and applicable to difficult and complex personnel matters, including effective solutions.
• Valid Arizona driver's license and clearance/approval from corporate auto insurer.
PREFERRED QUALIFICATIONS:
• Doctoral degree in Business Administration, Educational Administration, Public Administration or related field.
• Fifteen (15) years of progressive responsibility in business management and consulting, including eight (8) years executive management experience as a CEO, Chief Financial Officer or Chief Administrative Officer for a large, high-volume nonprofit organization . Willing to be culturally and linguistically sensitive and to customs in the service delivery areas at home and abroad.
• Bilingual (English/Spanish), respectful of native languages in service area at home and abroad.
PHYSICAL REQUIREMENTS:
• Must be computer literate and competent and able to communicate therewith in manner effectively with funders, partners and contribute to www.ppep.org website and PPEP Rural Institute. Make written CEO Reports to the board of directors including the Annual Report
• Must be able to travel extensively by air and by automobile at home and abroad. Adapt to traditional and cultural settings.
I have read and understood the Duties, Responsibilities, Qualifications, and Requirements for the position of a Chief Executive Officer.
