Capital Project Administration Business Officer

Posting Details

Position Information

Position Number
000056

Functional Title
Capital Project Administration Business Officer

Position Type
Staff

Position Eclass
EP - EHRA 12 mo leave earning

Primary Purpose of the Organizational Unit

The Facilities Division comprises the following areas: Facilities Design and Construction, Space Utilization and Planning, Facilities Operations, Capital Improvement Administration, and the Office of Environmental Health & Safety. The primary function of the Division is to provide both long and short-term facilities planning and design, engineering and construction management, a safe and healthy working environment, maintenance, and utility operations. This organizational unit works with other administrative and academic units on campus to implement construction projects ranging from minor capital renovations to major capital improvement projects ($150K+ to $100M+).

Position Summary

As a member of the Facilities leadership team, this position collaborates with departmental directors in Facilities Design and Construction, Environmental Health and Safety, Facilities Operations, and Space Utilization and Planning. This position will also coordinate with the other Business Officer position that is currently reporting to Facilities Operations.

This position reports to the Associate Vice Chancellor for Facilities and serves as the University's designated authority for capital project accounting and financial administration. It is responsible for ensuring compliance with the University, the UNC System, the State Construction Office, the Office of State Budget and Management, and governmental accounting requirements throughout the capital project lifecycle. The position provides strategic financial analysis and guidance regarding capital funding, project affordability, budget utilization, cash flow planning, and financial risk management.

This position is responsible for formalizing and centralizing all activities and functions related to the management of capital improvement projects. This includes fiscal management of capital project accounting for the University. The total value of the University's six-year capital project planning is approximately $300M+. This position works in close conjunction with Facilities Design and Construction. It serves as an extension of the AVC's authority for Facilities to schedule fiscal deadlines for capital improvement projects and coordinate workflow across professional areas within Facilities.

This position is responsible for preparing documentation required for the establishment and management of capital improvement projects, including requests for advanced planning authority. This position approves project capital improvement transfers in coordination with the University of North Carolina System Office (UNCSO) and the Office of State Budget and Management (OSBM). All current financial information must be maintained in the UNCSO Interscope+ system.

Tasks include, but are not limited to, performing capital project accounting (including final financial reconciliation and closeout), procurement, reporting, and customer service activities in support of the capital improvement accounts. This position requires knowledge of state, university, and departmental policies and procedures related to procurement of both special (operating) and capital accounts.

This position is also responsible for providing Campus Leadership, UNCSO, and OSBM with correct and timely information, reports, and requests related to capital improvement projects. Project reports are prepared on a routine basis, and ad hoc reports and requests are completed at short notice as requested or required by the Board of Trustees actions or specific project or management needs.

Minimum Qualifications

• Bachelor's degree in Business Administration, Public Administration, or related Business area; or equivalent combination of training and experience.
• All degrees must be received from appropriately accredited institutions.

Additional Required Certifications, Licensures, and Certificates

Preferred Qualifications

• At least 5 years of experience in capital processing.
• Knowledge of the design and construction industry.
• Knowledge of State Construction, UNCSO, and OSBM processes and procedures
• Experience in Banner, Excel, Interscope+, IBIS, Primavera

Special Instructions to Applicants

Recruitment Range
$80,000 - $95,000

Org #-Department
Office of Assoc VC Facilities - 56401

Job Open Date
09/28/2026

For Best Consideration Date

Job Close Date

Open Until Filled
No

FTE
1.000

Type of Appointment
Permanent

If time-limited, please specify end date for appointment.

Number of Months per Year
12

FLSA
Exempt