C-Suite Executive Assistant

Covista's Executive Assistants serve as a trusted partner and extension of the company's C-Suite leaders, operating at the intersection of execution, prioritization, and sound judgment. This role is critical to enabling executive effectiveness and organizational impact in a fast-paced, highly dynamic environment. This position requires a deep understanding of executive priorities, business context, and organizational dynamics. The successful candidate anticipates needs, aligns work to outcomes, and proactively manages competing demands-often in real time. Exceptional professional maturity, discretion, and discernment are essential, as this role regularly handles sensitive information and navigates ambiguity that directly influences business outcomes. As a smart, highly organized problem-solver, the Executive Assistant maintains a holistic view of executive time, priorities, and impact-actively shaping, recalibrating, and protecting leadership focus on the highest-value work. The role demands agility, composure under pressure, and the ability to connect disparate inputs, identify risks and opportunities, and think several steps ahead. This position is also part of a highly integrated Executive Assistant network, partnering closely with other C-Suite EAs to ensure alignment, seamless execution, and shared leadership priorities-while exercising strong instincts around when to engage, escalate, or create space for productivity and confidentiality. In this role, you will: - Serve as a proactive thought partner to C-Suite executives, anticipating needs, prioritizing effectively, and exercising sound judgment in managing requests, information, and executive time - Maintain a strategic, forward-looking approach to calendaring, travel, and meeting preparation - Continuously assess and realign executive calendars to reflect evolving priorities and the highest-impact work - Synthesize information across meetings, communications, and initiatives to ensure executives are prepared, informed, and focused - Identify gaps, inefficiencies, and potential risks-and proactively resolve or escalate as appropriate - Act as a key liaison with internal and external stakeholders, demonstrating professionalism, discretion, and strong executive presence - Handle highly sensitive and confidential matters with maturity, composure, and discretion - Prepare, refine, and coordinate executive-level materials, communications, and presentations for senior stakeholders and the Board - Support complex meetings, executive sessions, and cross-functional initiatives with strong coordination, follow-through, and attention to detail - Partner closely with the C-Suite Executive Assistant network to ensure alignment across leadership priorities and schedules - Contribute to special projects and enterprise-wide initiatives with a solution-oriented, agile mindset Why This Role This is an opportunity to operate at the heart of Covista's leadership ecosystem-supporting senior executives, influencing outcomes, and helping ensure the organization's most critical priorities move forward with clarity, efficiency, and impact. In this role, you will find: - A mission-driven organization focused on expanding access to healthcare education, strengthening the healthcare workforce, and improving outcomes - A high-impact partnership with a C-Suite leader, contributing directly to decisions shaping the future of healthcare education - The opportunity to operate at the center of executive decision-making and enterprise priorities - Meaningful exposure to senior leadership, Board-level work, and cross-functional initiatives - A fast-paced, intellectually engaging environment that values initiative, ownership, sound judgment, and proactive problem-solving - Strong opportunity for professional growth, learning, and career development within a high-performing executive support team Qualifications The ideal candidate will bring extensive executive-level support experience, technical fluency, and a strong foundation of professionalism, including: - Bachelor's degree or equivalent professional experience - 8+ years of experience supporting senior executives, including C-Suite leaders - Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word - Experience with AI tools preferred, with the ability to leverage technology to improve efficiency and execution Critical Capabilities Success in this role requires a high level of judgment, agility, and executive maturity. Key capabilities include: - Demonstrated ability to operate with exceptional discretion and confidentiality - Strong organizational and communication skills, with the ability to synthesize information and prioritize effectively - Highly intelligent, proactive problem-solver who can think on their feet - Exceptional organizational skills with strong attention to detail and follow-through - Ability to anticipate needs, connect inputs, and align work to executive and business priorities - Strong communication skills and executive presence when engaging with senior leaders and stakeholders - Comfort operating in a fast-paced, commercially oriented environment - Agility in navigating ambiguity, shifting priorities, and complex executive dynamics - Calm, composed, and effective under pressure - Ability to work independently while contributing to a highly coordinated Executive Assistant network Location & Working Model - Primary Location: Covista Headquarters - Chicago, IL - This is a highly connected, in-office role. The Executive Assistant is expected to be physically embedded within the organization and actively engaged with Covista Executive Assistant and leadership networks - In-office expectation: Four days per week, Monday - Thursday Additional Information In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $44.12 and $52.94. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits. Covista offers a robust suite of benefits including: - Health, dental, vision, life and disability insurance - 401k Retirement Program + 6% employer match - 15 Days of Paid Vacation Days each Calendar Year - 12 Paid Holidays + 2 floating holidays For more information related to our benefits please visit: https://careers.covista.com/benefits