Staff Writing Support
Perform writing tasks in support of division leadership by preparing, reviewing, revising and maintain technical documents. This contractor shall generate ideas for various content while working both independently and collaborates as part of a team. This includes:
• Must have a secret clearance and Valid drivers license
Review and finalize correspondence/documents prepared by others in accordance with (IAW) Navy and NIWC Pacific guidelines.
• Plan, develop, organize, write and edit operational procedures and manuals.
• Maintain a comprehensive library of technical terminology and documentation.
• Analyze documents to maintain continuity of style of content.
• Manage updates and revisions to technical literature.
• Support teams on special technical writing projects/tasks.
• Prepare/edit/review Human Resource (HR) packages.
• Support writing task in support of strategic initiatives, division planning documents and process improvement plans.
• Develops and manage the documentation and tracking of team/division accomplishments, highlights, presentations.
• The contactor shall also draft/write all-hands emails and messages for release; technical communication articles; and messages and press releases for leadership's strategic communication goals and release.
• Review, proofread, revise and edit documents and other types of data for the purpose of verifying content, correction of spelling, grammar, punctuation, and format structure as well as ensuring clarity of the information.
• Format tables and figures within documents to ensure conformity and consistency is applied.
• Develop, update and maintain division hub websites.
• Develop, edit, and revise forms.
• Develop, review and edit procedures, process guides, and similar types of data.
• Develop, edit, and format training plans, and other similar types of information.
• Maintain configuration control of documents.
• Coordinate reviews with multiple stakeholders for the purpose facilitating comments and/or resolutions.
• Resolve document and language inconsistencies.
• Direct and lead stakeholders and reviewers of assignments from draft to completion.
• Ensure documents conform and adhere to standards, policies, and procedures.
• Maintain responsibility of assignments from receipt of initial request through completion, including provision of status of each assignment.
General Administrative Support
Provide general administrative support to various divisions throughout the department that may need general administrative support. Through on-the-job training, contractor must become proficient with Navy Enterprise Resource Planning (N-ERP) for time and attendance, Logistics support, Defense Information Security System (DISS) security support, Total Workforce Management Services (TWMS) for labor and the Defense Travel System (DTS) applications for travel support. The contractor shall provide but not limited to
the below:
• Prepare and develop correspondence, reports, memorandums, presentations, and other
• forms of communication for distribution across various organizations on site and to
• offices off site (both Federal and non-Federal) as directed.
• Properly monitor and track correspondence as required in approved databases or Hub
• sites to ensure that all assigned suspense requirements are met.
• Distribute correspondence to all individuals in accordance with approved guidelines
• and processes.
• Plan, coordinate, and organize events (on site and off site) for assigned Divisional staff.
• Sub-tasks may include, but are not limited to:
o Submit all presentations in either paper format, electronic format, or both as required by supported staff within the prescribed period.
o Secure necessary equipment (projector, computer, etc.) to conduct briefing.
• Operate equipment (projector, computer, etc.) as required.
o Take attendance at meetings and meeting minutes
o Distribute meeting minutes and documents as necessary to participants.
• Maintain daily schedule of assigned Branch or staff.
• Support and arrange Branch/Division-level meetings as assigned, agenda development
• Monitor a broad range of communication in order to make scheduling determinations
• and recommendations to assigned branch or staff.
• Have a thorough understanding of the mission, objectives, and organizational structure
• of the office to which assigned, in order to better interface and facilitate
• communications with others.
• Communicate and interface with Government and contractors (to include their assigned
• staff) to facilitate activities as assigned.
• Assist with Inventory Management, shipping/receiving process (filling out, organizing,
• filing, etc.) and other logistic support to include General Equipment, OM&S and Local
• Inventory need, as required.
• Prepare ordering paperwork and maintain approved inventory of standard office
• supplies for assigned staff utilizing approved process and procedures.
• Prepare and disseminate visit requests using DISS
• Monitor information for personnel via Total Workforce Management System (TWMS).
• Take meeting notes and distribute to proper personnel.
• Serve intermittently in the Division Office, when Division Assistant is unavailable.
• Valid Drivers License
