Building Budget Coordinator

Salary: $68,938.12 - $119,676.55 Annually
Location : City of Doral, FL
Job Type: Full Time
Job Number:
Department: Building
Opening Date: 11/06/2026
Closing Date: 11/27/2026 5:00 PM Eastern

General Purpose
Performs professional, advanced-level budget coordination, preparation, research, analysis, forecasting, and procurement services. Communicates with all Building Department personnel to share information related to the budget, projections, procedures and needs. Coordinates all purchases for the Building Department; handles grant coordination and tracking process; creates, manages and maintains budget databases to generate reports and performs professional work and general accounting administration for the Building Department as well as general operations oversight of major processes in the regulatory environment.

Supervision Received and Exercised
Works under the general supervision of the Building Director, Building Official, and/or designated staff. This position is classified as an exempt full-time employee with a 40-hour work week.

Essential Duties and Responsibilities

Essential Functions:

• Performs advanced administrative work including, but not limited to transcribing correspondence and records maintenance, such as letters, memoranda, general orders, reports, rules, and standard operating procedures and maintaining department records and special programs as directed by the Building Director.
• Prepares departmental Personnel Action Forms, monitors employees' time, and processes departmental payroll.
• Aides the Building Director in the preparation of annual budget estimates and accompanying descriptions of need and monitors the department's budget accounts.
• Prepares, or assists in the preparation of various budget proposals, reports and recommendations to ensure that the department meets its goals and objectives.
• Administers the departmental vehicle maintenance to ensure maintenance standards are being adhered to by all departmental personnel.
• Generates purchase orders, processes invoices, and inputs receivables in the Munis system.
• Oversees the completion of departmental employee evaluations to adhere with due dates
• Receives and manages after-hours and callback inspections requests, managing invoicing, inspection scheduling, and Kronos timekeeping entries.
• Monitors and maintains departmental contracts with vendors.
• Compiles, develops, and analyzes both internal and external reports and studies.
• Provides support for grant-writing programs, customer outreach programs, interdepartmental and Interagency programs, etc.
• Provides employees with support and maintenance of field and office equipment.
• Manages and organizes office, breakroom, and first aid kit supplies and uniform compliance in association with the operating supplies budget.
• Serves as a liaison between departments in the resolution of day-to-day administrative and operational issues.
• Performs any other assigned duties as directed by the Building Director or designee.

Minimum Qualifications
MINIMUM QUALIFICATIONS
MINIMUM EDUCATION AND TRAINING

• An Associate's degree in finance, accounting or related field is required. A Bachelor's degree or higher education is preferred.
• Minimum (5) years of experience in the performance of general secretarial and clerical work, office management, building department/regulatory agency and financial planning experience required.
• Prior experience in the construction or engineering field or Building Department administration is preferred.
• Considerable knowledge of modern office practices and procedures.
• Must be computer literate with knowledge of Microsoft Office and Adobe Acrobat programs.
• The minimum requirements may be waived by the City Manager.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

• Ability to get along with others and work effectively and courteously with the public and fellow workers.
• Must be fluent in the English language. Ability to communicate in Spanish is a plus.
• Ability to accept, receive, and/or collect payments.
• Ability to prepare and/or process purchase orders.
• Ability to deal with confidential and sensitive matters.
• Ability to ensure accountability for inventory/property management.
• Ability to manage or administer grant funds.
• Ability to manage the budget within assigned unit/division.
• Ability to make sound recommendations that impact the budget.
• Ability to determine allocation of budget among divisions.
• Ability to manage the budget within assigned department.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry.
• Ability to use computers for word processing and/or accounting purposes.
• Ability to use or repair small/light equipment, such as power tools.
• Ability to repair, develop, or install computer hardware or network systems.
• Knowledge of Munis Financial Systems and Kronos Timekeeping software is a plus.
• Must be a non-smoker.
• The minimum requirements may be waived by the City Manager.

Physical Requirements:

• Ability to exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

City of Doral
Human Resources Department
Summary of Benefits:
In this summary, we are providing general information, which will be helpful to you in evaluating the City of Doral as your premier place to work. If you have questions concerning a specific item or interpretation, please feel free to contact Human Resources at (305) 593-6760.
Employment Benefits for Regular Full-Time Non-Sworn Employees:

Introductory Period
An introductory period for an employee is twelve (12) months for entrance, rehire, and promotional appointments. In the event the employee accepts a promotional opportunity position within the City before an initial introductory period is satisfactorily completed, the initial introductory period starts over at the time the employee begins working in the new position.

The introductory period is considered a continuation of the employment selection process. It provides the City an opportunity to observe and evaluate the capacity of the employee, which includes the employee's ability to satisfactorily perform the essential functions of his or her job; and to observe and evaluate the employee's work habits and conduct, including attendance and the employee's relationship with coworkers and superiors.

During the introductory period, the new employee and the supervisor shall evaluate employment suitability in terms of skill, knowledge, performance, and compatibility. During this period, the employee shall be given the support and resources needed to learn and demonstrate the duties and competencies required in the new position.

Absences During Introductory Period:
Any cumulative absences during the introductory period in excess of ten (10) workdays will automatically extend the introductory period by the number of days absent regardless of whether the absence was with or without pay.
Holidays

The City of Doral observes 12 paid holidays per year.

1. New Year's Day
2. Martin Luther King's Birthday
3. Presidents Day
4. Memorial Day
5. Juneteenth
6. Independence Day
7. Labor Day
8. Columbus Day
9. Veterans' Day
10. Thanksgiving Day
11. Friday after Thanksgiving
12. Christmas Day

In addition, employees received two (2) personal days and (1) Birthday. The personal days must be used before the end of the fiscal year and the birthday must be taken within six (6) months of the birthday.
Accruals (Vacation & Sick Time)

The City of Doral has separate sick and vacation leave for non-sworn employees which is accrued on a monthly basis.
Vacation is accrued on a monthly basis depending on the years of service:
Years of Service Monthly Accruals Yearly Accrual

0-4 years 06.66 hours per month 80 hours per year

5-9 years 10.00 hours per month 120 hours per year

10-20 years 13.33 hours per month 160 hours per year
More than 20 years 16.66 hours per month 200 hours per year
Employees may use vacation time as it is accrued.

Sick leave is earned at the rate of 8.0 hours per month for a forty (40) hour work-week. Employees may accumulate a sick time maximum 1,040 hours if on a forty (40) hour work-week.
Sick Leave Payment Program
Employees may sell back to the City up to a maximum of 32 hours of sick leave per year provided that the employee maintains a maximum of 80 hours of sick leave in his or her leave balance. This election is made annually at the beginning of each fiscal year by the employee and is irrevocable. An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.
Annual Leave Sell Back

Employees may elect payment of accrued, unused annual leave in lieu of time off. This election is made annually in the beginning of each fiscal year and is irrevocable. An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.
Health Care Benefits

All Healthcare benefits for all employees are effective on the first of the month following 30 days of full-time employment. The City offers HMO, POS, and High Deductible Health plans. The High Deductible Health plan comes with a Health Savings Account (HSA).
Dental Plan
The City of Doral offers a PPO dental insurance plan.
Vision Care

The City of Doral offers voluntary vision care benefits.
Life, Short-term and Long-term Disability

The City of Doral will cover your life insurance at the rate of two (2) times the employee's annual salary up to a maximum of $300,000.00. In addition, the City offers both short-term and long-term disability plans which act as income protection plans.
Retirement Benefits

Employees participate in the City's 401a retirement plan administered through Mission Square. The plan requires employees to contribute a mandatory six percent (6%) of their base pay while the City contributes twelve percent (12%) of the employee's base pay.
457 Supplemental Plan

The City of Doral has a voluntary deferred compensation pension program available through Mission Square where the employee can make contributions to their retirement. The City does not make any contributions to this plan.
Education/Tuition Reimbursement

The City offers the Educational Reimbursement Program (ERP) established to provide educational assistance to full-time employees participating in training or educational programs designed to strengthen their abilities, which in turn directly benefit the City. The City will pay the State tuition rate to its members based on the letter grade obtained for each class. Employee must be a full-time employee for 6 months in order to be eligible for this benefit.

Bereavement Leave
Upon approval of the Department Head, a full?time employee may, upon request, be granted up to three (3) working days of leave with pay in the unfortunate event of a death in his or her immediate family, or up to five (5) working days of leave with pay to attend the funeral or memorial services of an immediate family member outside the State of Florida. The employee's immediate family shall be defined as the employee's spouse, father, mother, step-parents, natural, step and adopted children, brother, sister, father-in-law, mother-in-law, grandparents, brother-in-law and sister-in-law, grandparents-in-law, registered domestic partner, and child of a registered domestic partner.

The bereavement leave must be taken consecutively, and the employee must attend the funeral of the deceased family member to be eligible for bereavement leave. If an employee needs time in excess of that provided in this policy, he or she may request accrued vacation time, sick time, or PTO with the approval of their department head. The City reserves the right to request all pertinent information including deceased relative's name, relationship of the employee to the deceased, the name and address of the funeral home, and the date of the funeral. Documentation such as a death certificate, or other documentation on the deceased may be required for approval of the leave.

Voting Leave
Employees are encouraged to exercise their right to vote outside of their scheduled working hours. As such, all full-time employees as defined herein may be granted up to one hour of leave during polling hours in order to vote in federal, state or local elections, both primary and general elections. This time off shall be granted if it does not increase staffing cost or decrease departmental efficiency.

Employees must request time off for voting in writing or via e-mail at least five (5) business days in advance to the Department Head or designee. The request for leave must clearly state that the employee needs leave in order to vote.
**THE CITY OF DORAL DOES NOT OFFER A RELOCATION PACKAGE **
THE CITY RESERVES THE RIGHT TO AMEND, MODIFY OR TERMINATE (IN WHOLEOR IN PART) ANY OF ITS BENEFITS PROGRAMS AT ANY TIME.

01

Do you possess at least an Associate's degree from an accredited college or university?

• Yes
• No

02

Do you possess a minimum of five (5) years of experience in the performance of general secretarial and clerical work, office management, and financial planning experience?